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PM FUN-DAS (short for Project Management Fundamentals) is published every Wednesday. It demystifies and disseminates concepts around project management in a humorous way.

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Project Collaboration Tools | 23 Jun 2021

Tags: ProjectCollaborationTools

Transcript
Boss: DEV, HOW MANY ISSUES ARE OPEN? HOW MANY ARE CRITICAL?

Dev: BOSS, THE NUMBER IS SIGNIFICANT. BUT THE GOOD PART IS THAT THE CRITICLE ISSUES ARE FEW AND LESS CRITICAL ONES ARE MORE.

Boss: WHICH TOOL WE ARE USING FOR RESOLVING THE ISSUES?

Dev: AT THE MOMENT, WE ARE USING AN INTERNET COLLABORATION SOFTWARE TOOL THAT NO ONE USES.

Project Collaboration Tools
While selecting the collaboration tools, make a list of requirements with a clear understanding of must-have functionalities and the preferences of the project team. It is important to choose the right tools as it makes it easier to manage projects.

SWOT Analysis | 16 Jun 2021

Tags: #SWOTAnalysis

Transcript
Dev: HOW WAS TODAY'S LEARNING SESSION, JAY?

Jay: DEV, THE SESSION WAS INFORMATIVE BUT I WAS WONDERING...

Jay: WHY IS THIS SWOT ANALYSIS SESSION IMPORTANT FOR US NEWBIES?

Dev: TO HELP US UNDERSTAND THE POTENTIAL RISKS IN CHOOSING YOU AS PROJECT MANAGER FOR FUTURE PROJECTS. AND YOU KNOW IF YOU STAND ANY CHANCE TO LEAD ANY PROJECT.

SWOT Analysis
SWOT analysis in project management helps to plan out of the project and consider factors that may help or hinder its success. The purpose of SWOT is to identify risk areas as well as controllable factors that one needs to pay attention to and monitor throughout the project. It is only effective if the right information is gathered and used in order to take appropriate action.

Project Resource Management | 09 Jun 2021

Tags: #ProjectResourceManagement

Transcript
Boss: TINA, YOUR PROJECT IS LAGGING BEHIND AND THERE ARE ISSUES WITH REGARD TO YOUR PRODUCTIVITY.

Tina: BOSS, I CAN EXPLAIN. RECENTLY I STUMBLED UPON A BLOG AND IT STATED THAT....

BEING PRODUCTIVE STARTS WITH DOING NOTHING. THAT WAS SO IMPACTFUL THAT WAS SO IMPACTFUL THAT I HAVE BEEN FOLLOWING THAT MANTRA EVER SINCE. I AM SURE IT WILL START SHOWING RESULTS SOONS!

Boss: HUH!

Project Resource Management
Appropriate  project staffing is crucial, yet improperly allocating resources tops the list of most common project management mistakes. Not having people with the right attitude and skills for the project can totally derail it. All the planning and best tools and technologies in the word won't overcome an insufficiency of talent and skills.

Importance of Sprint Retrospective | 12 May 2021

Tags: #ImportanceofSprintRetrospective

Transcript
Dev: GOOD MORNING, TEAM!

LET US START WITH OUR SPRINT RETROSPECTIVE.

SO WHO HAS NOTED DOWN THE LIST OF ACTION ITEMS FROM THE LAST RETROSPECTIVE SESSION?

Tina: HUH! I THOUGHT MAYA WOULD HAVE NOTED.

Sam: HUH! ACTION ITEMS?

Maya: SAM IS SENIOR AMONG US… HE SHOULD HAVE TAKEN THAT ONUS.
 
Importance of Sprint Retrospective
The Retrospective completes an Agile Iteration and is a vital part of the Agile Feedback Loop. Team and Product Owners usually are stating and demonstrating the value created during the last iteration and discuss what went well, what could be improved upon and how. To inspect people, process, the definition of done, and other ways of working, and adapt to new ways of working by identifying actionable improvement items to act upon.

Key skills of a good Agile project manager | 05 May 2021

Tags: #Key skills of a good Agile project manager

Transcript
INTERVIEW IN PROGRESS

Boss: AJAY, OUR REQUIREMENT IS FOR AN EXPERIENCED AGILE PROJECT MANAGER AND YOUR RESUME LOOKS NEAT WITH MORE THAN TEN YEARS OF AGILE EXPERIENCE. TELL ME MORE ABOUT YOUR WORK EXPERIENCE.

Ajay: I CONDUCT STAND-UP MEETINGS, I WORK IN SPRINTS AND I USE KANBAN BOARD EXTENSIVELY.

Key skills of a good Agile project manager
A good agile project manager is expected to have exceptional organizational skills, including the ability to prioritize. Excellent communication skills and the ability to work well with others. Also, superior critical thinking capabilities and comfort with quickly changing priorities ad a high level of adaptability and flexibility.

Leading Teams | 21 Apr 2021

Tags: #LeadingTeams

Transcript
During a virtual Town Hall meeting

Boss: TEAM, I HAVE A VERY IMPORTANT ANNOUNCEMENT TO MAKE ON BEHALF OF THE ORGANISATION

Dev(Thinking): WE HAVE MANAGED TO ACHIEVE OUR NUMBERS FOR THE YEAR AFTER MUCH HARD WORK. HOPE THIS IS ABOUT EMPLOYEE BONUS OR INCREMENTS.

Maya: PROMOTION

Honey: SALARY HIKE

Tina: RECOGNITION

THE TEAM STARTS GUESSIING!

Boss: I AM HAPPY THAT WE MET OUR LAST YEAR'S NUMBERS. I AM REALLY PROUD OF THE TEAM.

Boss: GIVEN YOUR ENTHUSIASM, TEAM SPIRIT, AND SUPERHUMAN EFFORTS WE ARE DOUBLING OUR SALES TARGETS FOR THE NEW YEAR.

Leading Teams
Different people can have quite different  motivators. Therefore, when leading teams, it's important to identify what motivates each of them. Motivation can inspire, encourage, and stimulate individuals and project teams to achieve great accomplishments.

Plan, Manage and Control the Quality of Deliverables | 14 Apr 2021

Tags: #PlanManageandControltheQualityofDeliverables

Transcript
Team is working on bug fixing sprint...

Boss: DEV, PLEASE UPDATE ME ON THE BUG FIXES. IT'S URGENT!

Dev: BOSS, IT'S GOING STEADY. ACTUALLY, WE ARE CLOSING THEM REGULARLY!.

Dev: BUT THE REOPENED CASES ARE JUST AS MANY AS THE CLOSED ONES. WHERE IS THE PROGRESS?

Boss: BOSS, I THOUGHT YOU ALWAYS BELIEVED IN THE MANTRA OF STRIKING A RIGHT BALANCE IN LIFE.

Plan, Manage and Control the Quality of Deliverables
As a project manager, one should determine the quality standard required for project deliverables, recommend options for improvement based on quality gaps and continually survey and control project deliverable quality.

Manage Stakeholder Expectations | 07 Apr 2021

Tags: #ManageStakeholderExpectations

Transcript
AFTER THE DEMO TO THE CLIENT IS OVER...

Boss: DEV, I'M SORRY TO SAY BUT THE CLIENT WAS NOT HAPPY WITH THE DEMO.

Dev: I WONDER WHY?!! THROUGHT THE DEMO WAS STUNNING.

Boss: MAYBE PRESENTING STATIC SCREENS INSTEAD OF DYNAMIC INTERFACE WAS NOT WHAT THEY EXPECTED AND HENCE WERE STUNNED.

Dev: AND I THOUGHT THE LOOK WAS BECAUSE OF OUR IMPACTFUL DEMO.

Manage Stakeholder Expectations
One of the main reasons project fail or get delayed is because the deliverables were not what the stakeholders wanted or did not meet their needs. Hence, engaging stakeholders during and especially at the beginning of the project is extremely important.

Business Case | 31 Mar 2021

Tags: #BusinessCase

Transcript
Boss: HEY DEV, HOW IS THE PROJECT’S BUSINESS CASE COMING ALONG? I HOPE YOU GOT OUR BUSINESS CASE TEMPLATE THAT YOU NEED TO FOLLOW

Dev: YES BOSS, GOT THE TEMPLATE AND WORKING ON ITS SECTIONS. I WILL SHARE IT TODAY ITSELF.

The business case document is shared with the Boss later in the day…

Boss: HEY DEV, I RECEIVED THE BUSINESS CASE DOCUMENT BUT I SEE SOME INFORMATION MISSING IN SOME CRITICAL SECTIONS.

Dev: WELL, THOSE SECTIONS WILL EVOLVE OVER THE COURSE OF TIME. AS YOU KNOW OUR ORGANIZATION BELIEVES IN AN AGILE WAY OF WORKING.

Boss(Thinking): HUH!

Business Case
A Business Case identifies the business need for doing a project. With a clear Business Case, the project’s stakeholders can monitor both the project and the projects environment to determine if the project continues to make organizational sense.

ADDRESS AND REMOVE IMPEDIMENTS FOR THE TEAM | 24 Mar 2021

Tags: #ADDRESSANDREMOVEIMPEDIMENTSFORTHETEAM

Transcript
Dev: GOOD MORNING, TEAM! LET US START WITH OUR WEEKLY PROJECT STATUS MEETING. MAYA, LET'S BEGIN WITH YOU.

Maya: DEV, AS MENTIONED IN THE LAST MEETING, THE PROJECT IS GOING REALLY SLOW IT'S THE TEAM OF FRESHERS ASSIGNED TO MY PROJECT.....
I NEED SOME EXPERIENCED MEMBERS ONBOARD.

Dev: OK, MAYA. THANK YOU FOR THE UPDATES! MOVING TO SO SAM, WHAT'S THE STATUS AT THE MOMENT?

Maya: DEV, AS MENTIONED IN THE LAST MEETING, WE ARE HAVING SERVER ISSUES. HENCE, UNABLE TO PUSH THE CODE. ALSO, WE HAVE A DEMO WITH THE CLIENT NEXT WEEK AND WE NEED TO RESOLVE THIS ISSUE ASAP.

After having taken the updates from all team members...

Dev: GREAT! THANKS TEAM FOR SHARING YOUR PROJECT UPDATES... UNTILE WE MEET AGAIN NEXT WEEK..SAME TIME...CHEERS!

Team members: HUH!MEETING OVER ALREADY?

Maya: I WONDER IF THIS STATUS MEETING IS TO CHALLENGE THE PROJECT SATATUS QUO OR MAINTAIN IT

ADDRESS AND REMOVE IMPEDIMENTS FOR THE TEAM
As a project manager, determine critical impediments, obstacles and blockers for the team. Prioritize them and use your network to implement solutions to remove them. Also, reassess continually to ensure they are being addressed.

Risk Register | 17 Mar 2021

Tags: RiskRegister

Transcript
Boss: DEV, A REMINDER TO SEND THE RISK ANALYSIS OF OUR NEW PROJECT. NEED IT URGENTLY.

Dev: YES, BOSS! UNDERSTAND. SOMEHOW, I CANNOT FIND THE RISK REGISTER.

Boss(Thinking): HUH! NOW, THIS LOOKS LIKE A BIG RISK WE MAY NOT HAVE ANTICIPATED AND NEEDS TO BE ADDED TO THE LIST.

Risk Register
Created during the early stages of a project. The Risk Register is a tool that helps to track issues and address them as they arise. it is the responsibility of the project manager to update the document whenever necessary

PROJECT MANAGER'S COMPETENCIES | 10 Mar 2021

Tags: #PROJECTMANAGER'SCOMPETENCIES

Transcript
Employee: Boss, I'M SORRY BUT I WON'T BE ABLE TO ATTEND THIS CALL. IT IS CONFLICTING WITH A PRIOR COMMITMENT.

Boss: IF I MAY ASK, WHICH PRIOR COMMITMENT?

Employee: BOSS, I HAVE MY YOGA CLASS TO ATTEND DURING THAT TIME SLOT.

Boss: HOW COME YOU ARE ATTENDING A YOGA CLASS DURING OFFICE HOURS?

Employee: DEV HAS GIVEN FEEDBACK THAT I NEED TO BECOME AGILE AS OUR NEXT PROJECT WILL NEED THOSE SKILLS AND TECHNIQUES.

Boss(Thinking): NOW I GET IT! BUT I THINK SHE NEEDS BRAIN YOGA MORE THAN ANYTHING ELSE!

PROJECT MANAGER'S COMPETENCIES
As the business world is getting faster and more intense, it is leading to a demand for projects to be completed quicker. To that end, project managers will need to decide which approach is most appropriate for the project and adapt and transition their skills based on the type of project on hand.

STAKEHOLDER ENGAGEMENT | 03 Mar 2021

Tags: #STAKEHOLDERENGAGEMENT

Transcript
A DEMO IS PLANNED FOR THE CLIENT LATER IN THE WEEK.

Dev: TEAM, WE HAVE AN IMPORTANT DEMO COMING UP, LET'S MAKE IT A SUCCESS.

Team members: YES, DEV! WE ARE ALL SET FOR IT!

DEMO STARTS AS PLANNED WITH NEW FACES PARTICIPATING IN THE MEETING

Dev(thinking): WHO ARE THESE NEW FACES FROM THE CLIENT-SIDE?

Client: DEV AND TEAM, I HOPE YOU ARE ALL SET TO SHOW US THE DEMO. BUT BEFORE THAT, I WANT YOU ALL TO MEET THE END-USERS OF THIS PRODUCT.

HALFWAY THROUGH THE DEMO

Dev(thinking): WHERE ON EARTH HAVE THEY BEEN ALL THIS WHILE? THEIR FEEDBACK WILL TAKE MANY WEEKS TO IMPLEMENT.

STAKEHOLDER ENGAGEMENT
It is important for project manager to analyze the stakeholders, categorize them based on their influence and impact and engage them based on their category.

Leading a Team | 24 Feb 2021

Tags: #Leading-a-Team

Transcript
Maya: HEY, DID YOU SEE OUR PROJECT MANAGER TODAY?
HE HAS BEEN GOING AROUND HUGGING OUR TEAM MEMBERS EVER SINCE HE STEPPED INTO THE OFFICE.

Team member: HUH, WHY?

Maya: APPARENTLY, HE READ SOMEWHERE THAT HUGGING REDUCES STRESS, PROMOTES BONDING, IMPROVES WELL-BEING, AND INCREASES PRODUCTIVITY.

Team member: WHY AM I ALREADY THINKING OF WHYS TO ESCAPE THIS BEAR HUG?


Leading a Team
As a project manager, there are better ways to lead your team that include determining an appropriate leadership style (e.g., directive, collaborative), inspiring, motivating, influencing team members, and distinguishing various options to lead different types of team members.

Strategic Alignment of Project portfolio | 17 Feb 2021

Tags: #StrategicAlignmentofProjectportfolio

Transcript
Team member: HEY DEV, WHAT'S WITH THE SUPERMAN CAPE?

Dev: OUR BOSS THINKS THAT AS A PROJECT MANAGER I HAVE THE POWERS TO COMPLETE THIS PROJECT WITHIN TIME AND BUDGET AND ALSO...

...DELEVER THE EXPECTED BENEFITS. AND ALL THIS WHEN THE PROJECT DOES NOT ALIGN WITH STRATEGIC OBJECTIVES. SO I AM TRYING TO FAKE IT TILL I CAN MAKE IT!

Strategic Alignment of Project portfolio
Research suggests that many projects are doomed to failure long before project managers even get involved. Strategic alignment between business goals and project to be undertaken helps significantly to improve project success rates and in turn, enhances the ability of the organization to better address customer needs and expectations.

Work-Life Balance | 10 Feb 2021

Tags: #Work-LifeBalance

Transcript
Due to critical project timeline, Sam has to work from home even weekends

Team Member: HONEY, SOMETHING FUNNY HAPPENED IN OUR DAUGHTET'S ONLINE CLASS YESTERDAY...

Sam: CAN WE TALK ON THAT LATER? I'M WORKING ON A PROJECT

Team Member: SAM, HOW MANY WEEKENDS WILL YOU CONTINUE TO WORK FROM HOME. IT'S TIME WE WORKED ON OUR FAMILY LIFE FOR A CHANGE.

Sam: HUH!!!

Work-Life Balance
In the current context, the Work-Life Balance seems more elusive than ever with technology allowing employees to be accessible every hour of every day. Work-Life Balance is about achieving integration between work life & personal life that helps you feel happy and healthy, overall.

Work-Life Balance | 03 Feb 2021

Tags: #Work-LifeBalance

Transcript
Maya(Thinking): JUST 5 MORE MINUTES FOR MY OFFICE MEETING TO END AND I CAN ATTEND MY KID'S PTA MEETING.

Boss: I JUST HAVE A FEW QUESTIONS FOR THE TEAM BEFORE WE WRAP THE CALL. I WILL TAKE 15 MORE MINUTES SO, MAYA...

Maya: ARRGGHHH!!

Work-Life Balance
Many team members feel like their lives are overcommitted and see no relief in sight. Nowadays, work-life balance can seem like an unrealistic objective. As leaders, project managers should allow flexibility in how team members get the job done. It's a matter of giving a choice and empowerment to employees to manage their own time

Negotiation Skills | 27 Jan 2021

Tags: #NegotiationSkills

Transcript
Interviewing new candidate

Boss: MR GILL, ONE LAST QUESTION BEFORE WE WRAP THIS INTERVIEW. IF GIVEN A PROJECT, WHAT'S THE SMALLEST BUDGET YOU CAN MANAGE ON?

Gill: THE MOST YOU CAN GIVE ME

Negotiation Skills
Project Managers wear multiple hats and one of them is that of a Negotiator. It is a critical skill as it helps to create win-win situations with stakeholders, have better relationships with customers, and guarantee a more positive work environment.

Project Team - Roles & Responsibilities | 20 Jan 2021

Tags: #ProjectTeam-Roles&Responsibilities

Transcript
Boss: SHYAM, YOUR PROJECT MANAGER WAS COMPLAINING THAT YOU NEVER DELIVER YOUR TASKS ON TIME WHICH AFFECTS THE PROJECT TIMELINES. ... SO MAKE SURE YOU DON'T PUT THINGS OFF

Shyam: OH IS IT?
OK, I SHALL STOP PUTTING THINGS OFF... STARTING TOMORROW

Project Team - Roles & Responsibilities
The team's productivity habits are one of the magic ingredients of a project's success. Likewise, procrastination or Student Syndrome in project management can actually act as one of the project constraints. It proves that human behaviour plays a crucial role in project delivery.

Scope Creep | 13 Jan 2021

Tags: #ScopeCreep

Transcript
Monthly project review meeting

Boss: DEV, THE CUSTOMER IS COMPLAINING THAT HIS PROJECT IS LAGGING. JUST WANT TO KNOW HOW DONE ARE YOU?

Dev: WELL, BOSS... THE THING IS NOT ONLY DEALY BUT THERE ARE COST OVERRUNS TOO. AND ALL I CAN SAY IS, WE SHALL BE DONE ONLY AFTER WE ARE DONE

Scope Creep
The PMBOK® Guide describes scope creep as "adding features and functionality (project scope) without addressing the effects on the time, costs, and resources, or without customer approval". That could mean time and cost overruns to finish the authorized parts of the scope.

Project Resource Management | 06 Jan 2021

Tags: #ProjectResourceManagement

Transcript
Maya: AAH! FINALLY I GOT MY KID ENGAGED IN SOME PRODUCTIVE TASKS. NOW I CAN SIT THROUGH MY CLIENT CALL WITHOUT ANY INTERRUPTIONS

The client call has just started, when...

Maya Kid: MOMMY!! LOOKS I CAN FLY!!

Maya(Thinking): I GUESS I SAID THAT TOO SOON

Project Resource Management
Working from home with kids in current times can be challenging. In such cases, it is important to create a schedule, communicate your needs, be transparent about your situation, manage expectations with your colleagues and take breaks or create special time for kids.

Digital Transformation | 28 Dec 2020

Tags: #DigitalTransformation

Transcript
Boss: TEAM, THIS IS A MEETING TO MAKE AN IMPORTANT ANNOUNCEMENT. WE WILL BE SOON EMBARKING ON A DIGITAL TRANSFORMATION JOURNEY GIVEN THE CURRENT ENVIRONMENT

Dev: WHAT EXACTLY WILL WE BE DOING IN THE DIGITAL TRANSFORMATION JOURNEY?

Boss: OH, NOTHING. JUST UPGRADING OUR TECHNOLOGIES!

Digital Transformation
Digital Transformation is to understand how to take the capabilities that digital offers to fundamentally change the way organization will operate to better serve the customers, to better manage the employee & to drive organization into a more effective & successful organization in the future

Project Selection Method | 22 Dec 2020

Tags: #ProjectSelectionMethod

Transcript
MEETING IN PROGRESS

Boss: TEAM, WE HAVE MULTIPLE PROJECT OPPORTUNITIES IN FRONT OF US AND WE WANT MANAGERS TO DO AN APPROPRIATE ASSESSMENT TO MAKE THE RIGHT DECISIONS.

Harry: SURE, WE WILL!

AFEW DAYS LATER...

Boss: OK TEAM, LET'S EVALUATE THESE OPPORTUNITIES ON DECIDED PROJECT SELECTION CRITERIA...

BY THE WAY, HARRY, WHY HAVE YOU CLOSED YOUR EYES?

Harry: I'M LISTENING TO MY INNER VOICE FOR THE MUCH NEEDED GUIDANCE HERE.

LAST TIME I LISTENED TO MY GUT INSTINCTS AND IT HELPED ME SELECT THE APPROPRIATE PROJECT AND IT WENT ON TO BECOME A SUCCESS

Project Selection Method
It is important for organizations to ensure that project investments are safe and will result in good returns and benefits for the organizations. Hence, there is a need to thoroughly analyze all-new project opportunities to validate decisions based on benefits and feasibility.

Project Communication Management | 12 Dec 2020

Tags: #Project Communication Management

Transcript
Dev: HEY, HARRY! HOW DID THE MEETING GO? AS YOU KNOW, SOMETHING CAME UP AND I COULD NOT JOIN THE CALL.

Herry: IT WAS A PRODUCTIVE CALL AND WENT ON FOR THE FULL HOURS.

Dev: HOPE YOU HAVE RECORDED THE CALL FOR FUTURE REFERENCE AS THE CLIENT IS NOT AVAILABLE FOR THE NEXT THREE WEEKS NOW.

Herry: OOPS, SLIPPED MY MIND

Dev: NEVER MIND. HOPE THE MINUTES OF THE MEETING HAVE BEEN PROPERLY RECORDED

Herry: HMM, KIND OF!

Dev: HARRY! WHAT DO YOU MEAN BY THAT ??

I DID TAKE THE NOTES...

Herry: BUT NOW AS I AM GOING THROUGH THE NOTES THE WRITING SEEMS LIKE A DOCTOR'S PRESCRIPTION TO ME.

Project Communication Management
The meeting minutes is a tool that helps project managers to build trust with their stakeholder. It captures decisions made, tasks assigned, and discussed issues. It really is important to do the meeting minutes right because otherwise information gets lost and things do not happen as intended.

Fast-Tracking Technique | 03 Dec 2020

Tags: #Fast-TrackingTechnique

Transcript
Dev: HARRY, ANY SPECIFIC UPDATES YOU WANT TO SHARE SINCE THE LAST REVIEW

Harry: I AM AFRAID WE ARE BEHIND SCHEDULE

Dev: SO WHAT ARE THE PLANS TO BRING THE PROJECT ON TRACK? HAVE YOU CONSIDERED FAST-TARCKING?

Harry: IS THAT A NEW PROJECT MANAGEMENT SOFTWARE?

Fast-Tracking Technique
As per the PMBOK® Guide – Sixth Edition, fast-tracking is a schedule compression technique in which activities or phases normally performed in a sequence, are done in parallel for at least a portion of their duration.

Project Crashing | 20 Nov 2020

Tags: #ProjectCrashing

Transcript
Dev: BOSS, I WANTED TO GIVE YOU A QUICK HEADS UO ON THE PROJECT STATUS.

Boss: OK DEV, MAKE IT QUICK!

Dev: WE'RE ALREADY DELAYED ON THE PROJECT AND MANY RESOURCES WILL BE GOING ON LEAVE NEXT MONTH FOR CHRISTMAS AND NEW YEAR HOLIDAYS AND HENCE WE NEED TO ADD MORE RESOURCES NOW.

OTHERWISE, I DON'T THINK WE WILL MEET THE PROJECT DEADLINE. HENCE, SUGGESTING PROJECT CRASHING.

Boss: DEV, PROJECT CRASHING! WHAT IS THAT? I HERE SOME ALARM BELLS RINGING ALREADY!

Dev(Thinking): ALARM BELLS!? PROJECT CRASHING IS TO SALVAGE THE SINKING PROJECT. HOPE HE UNDERSTANDS THIS IS OUR LAST RESORT!

Project Crashing
It is schedule compression technique in which costs and schedule tradeoffs are analyzed to determine how to obtain the greatest amount of compression for the least incremental cost, for e.g. Overtime, hiring additional resources, etc.

Risk Asssessment | 13 Nov 2020

Tags: #RiskAsssessment

Transcript
Maya: BOSS, AS SUGGESTED I'VE DONE THE RISK ASSESSMENT OF THE PROJECT AND IDENTIFIED SOME UNFORESEEN RISKS AS WELL.

Boss: THAT'S GREATE! CAN YOU QUICKLY RUN ME THROUGH THOSE OVER THIS CALL?

BLAH...BLAH...BLAH!

Maya: SO GOING BY THE UNREALISTIC TIMELINES SET FOR THIS PROJECT, THE ONLY MAJOR RISKS ARE THE RISK OF LOSING MY SANITY AND RUNNING MY HEALTH.

Boss: MAYA, CAN WE TALK LATER! I HAVE JUMP TO ANOTHER CALL.

Risk Asssessment
Risk analysis involves examining how project outcomes and objectives might change due to the impact of the risk event.

Once the risks are identified, they are analysed to identify the qualitative and quantitative impact of the risk on the project so that appropriate steps can be taken to mitigate them.

Work Breakdown Structure (WBS) | 05 Nov 2020

Tags: #WorkBreakdownStructure(WBS)

Transcript
Boss is Discussing Project  With A ROOKIE PROEJCT MANAGER

Boss: HI TINA, HOW IS THE NEW PROJECT COMMING ALONG? HOPE YOU HAVE MADE WORK BREADOWN STRUCTURE FOR THIS PROJECT?

Tina: IT'S ON TRACK, BOSS. AND YES, WE HAVE CREATED THE W.B.S. FOR THIS PROJECT

Boss: HOPE IT IS BROKEN DOWN TO THE LEVEL.


Tina: YES BOSS, I KNOW THE IMPORTANCE OF TEAM BREAKS IN TODAY'S TIMES. I HAVE CONSIDERD IT APPROPRIATELY WHILE BREAKING DOWN THEPROJECT WORK.

Work Breakdown Structure (WBS)
WBS is a hierarchical decomposition of the total scope of work to be carried out by the project team to accomplish the project objectives and create the required deliverables.

Earned Value | 31 Oct 2020

Tags: #EarnedValue

Transcript
Monthly project review is in progress

Boss: Dev, how is the progress on the new project?

Dev: All good! And we are tracking it weekly?

Boss: Good! So do we have the earned value for this project?

Dev: OfCourse yes! We've earned a lot of appreciation from the client for the project progress so far

Earned Value
It is the Monetary Value of the work that was actually completed by the control date. It provides data for pro-active management action and basis for effective decision-making.

Agile Methodologies: Scrum Master | 21 Oct 2020

Tags: #AgileMethodologies:ScrumMaster

Transcript
Boss: HARRY!! CLIENT HAS COMPAINTS THAT YOU AND YOUR TEAM ARE CONSISTENTLY MISSING THE SPRINT GOAS. HE IS NOT HAPPY WITH THE OVERLALL PROGRESS

Harry: DON'T WORRY BOSS!

Harry: I'M THE SCRUM MASTER. I'LL HANDLE THIS SITUATION

Boss: DON'T WORRY? I HAVE BEGUN TO WONDER NOW, IF I'VE HIRED A SCRUM MASTER OR A 'SCUM' MASTER

Harry: HUH!

Agile Methodologies: Scrum Master
Scrum is an important approach in Agile. It is used for delivering software products with iterative incremental process. Short Sprints are useful for delivering a steady progress in a strong leadership. The leader in Short sprints is referred as Scrum Master.

Project Resource Management | 14 Oct 2020

Tags: #ProjectResourceManagement

Transcript
TEAM, BECAUSE OF WORK FROM HOME, WE ARE SAVING A LOT OF OUR LONG AND BORING OFFICE COMMUTE TIME

SO HOW ARE YOU USING THIS TIME TO BE MORE PROUCTIVE?

Team Member: I'M LEARNING TO CODE

Swami: I'M UPSKILLING ON ARTIFICIAL INTELLIGENCE

Team Member: I'M LEARNING A NEW LANGUAGE

May: AND...I'M TRYING TO FIND QUIET TIME IN THIS BUSY SCHEDULE


Project Resource Management
In this extremely chaotic times, it's important to create moments of quite for ourselves. Quiet time helps to discover what's important and rediscover what has been neglected.

Common Myth about Agile | 07 Oct 2020

Tags: #CommonMythaboutAgile

Transcript
Boss: Swami, what's going on? The project has gone way past the deadline and the client has escalated the issue. Not a good sign!

Swami: Relax, Boss! In case you have forgotten, we are working on an Agile based project. There is no deadline at all. Don't worry!

Common Myth about Agile
There is a common myth that Agile doesn't work for fixed deadline projects. Instead, Agile requires teams to consider how to finish projects on the time with a greater focus on market feedback and customer's real needs.

Project Stakeholder Management | 30 Sep 2020

Tags: #ProjectStakeholderManagement

Transcript
Boss: Harry, it has been more than one month since the project began. I have not received updates nor seen any progress. Why?

Harry: Don't worry, Boss! There is progress. You can't see it because it is asymptomatic!

Project Stakeholder Management
Keeping the various stakeholders informed as the project progresses is important to the project's success. While some need detailed information, other merely want brief updates.

Burn down Chart | 23 Sep 2020

Tags: #BurndownChart

Transcript
Project review meeting with the new project manager

Boss: Sam, I hope the project is on track. Can I see the burn down chart?

Sam: Sure Boss, right away!

Sam: Here you go! The burn down chart of the project!

Burn down Chart
A burn down chart is a graphical representation of work left to do versus time.  Burn down charts are a run chart of outstanding work. It is useful for predicting when all of the work will be completed.

Work Life Balance | 17 Sep 2020

Tags: #Work Life Balance

Transcript
Maya: Honey!! We have a situation here. I can't see my team on the call.. Infact I can't see nothing on this PC.

Maya's Husband: Honey! Just to let you know that you are in the kitchen right now, staring at our micro-oven.

Maya: Huh!

Work Life Balance
In the current context, the work-life balance seems more elusive than ever with technology allowing employees to be accessible every hour of every day. Work-life balance is about achieving harmony or integration between work life and personal life and creating a meaningful life that helps you feel happy and healthy overall.

Project Risk Management | 10 Sep 2020

Tags: #ProjectRiskManagement

Transcript
Boss: Hi Joe, how is the project going? Any new risks or issues, you see in the project?

Joe: Yes, Boss. I identified a new one yesterday and was updating the Risk Register.

Boss: Can you confirm if it is a risk or an issue?

Joe: Well, err..umm..give me a moment. I'll will be right back

Joe(Thinking) : Let me quickly flip the coin to decide...

Joe: Boss, I just confirmed. The newly found one is an issue, for sure.

Project Risk Management
An issue is an event that has already occurred whereas risk is an uncertain event that may or may not happen. Risk register and Issue log are two documents that are often wrongly combined, but they are distinct documents that should contain different information & drive different actions.

Project Communications Management | 04 Sep 2020

Tags: #ProjectCommunicationsManagement

Transcript
Boss: Hello, Maya. I am scheduling a video call in the next 10 minutes for an urgent update I need.

Maya: Hello, Boss

After ten minutes...

Maya(Thinking): Oh God! He could have asked this over email. I wasted my time getting dressed for this call.

Boss: Did you send that presentation to our new client? It is quite urgent and I need to close on that at the earliest.

Project Communications Management
Virtual meeting fatigue is for real. Video meeting are more mentally taxing than writing an email-if it can be an email, just make it one. Unless we're sharing a document or talking through a presentation, it's usually quicker and more productive to make a voice-only call.

Project Quality Management | 28 Aug 2020

Tags: #ProjectQualityManagement

Transcript
Boss: Joe, we have received an escalation from the customer on the quality. Have the regular quality reviews been conducted for the project?

Joe: Of course, Boss! We have a dedicated testing team regularly doing it.

Boss: What about code reviews? And other quality reviews?

Boss: Why is the quality compromised there?

Joe: Well, umm...I thought, Testing = Quality

Joe(Thinking): Looks like testing times are up ahead for me!

Boss: Just make sure, you don't allow it to be a "Average Joe" project.

Project Quality Management
Project quality management involves all the activities involved to determine quality policies, objectives, and procedures in an organization to support continuous process improvement activities.

Project Management Tools | 19 Aug 2020

Tags: #ProjectManagementTools

Transcript
Monthly project review meeting

Boss: Dev, your project is lagging, aren't we tracking it regularly?

Dev: Yes, we do daily standups

Dev: Yes, Sir. The challenge is that in these online standup meetings, sometimes I can't figure out where the team is standing.

Boss: So, any specific reason why the project is slipping?

Project Management Tools
Apart from daily standup meetings, tools such as dashboards for project monitoring with provision to have real-time visualization with appropriate alerts can make a huge difference in monitoring project status.

What is an Agile Retrospective? | 12 Aug 2020

Tags: #WhatisanAgileRetrospective?

Transcript
Dev: Team, the project's first sprint ends tomorrow. Let's have a retrospective at 5 pm. Make sure you are present.

Team Members: Ok Sure!

Next day at 5 pm

Dev: Team, we are going to play a game in today's retrospective. Any thoughts before we start?

First time to handling Agile projects

Swami: Hmm.. meditation is a good way to retrospect.

Dev: Uh oh!!

What is an Agile Retrospective?
In Agile, the retrospective is a type of session or meeting with the purpose to celebrate success and to reflect upon the last iteration, what went well and what went wrong in order to improve in the upcoming iterations.

Project Communications Management | 05 Aug 2020

Tags: #ProjectCommunicationsManagement

Transcript
Client meeting is about to start

Boss: Dev, Please capture the minutes of the meeting

Dev: Hmm...

Dev: No worries, I will be taking them, Boss!

The virtual client meeting ends

Boss: Please send me the minutes of the meeting for review before we send it to the client

Dev: I will send it to you soon, Boss.

Dev sends the document via email

Boss: Are you sure you have sent me the correct document, Dev?

Dev: Yes Boss! Any problem?

Boss(Thinking): Looks more like a script of a suspense story to me. No mention of decisions made and by whom, no details of the agreed-upon actions. Looks rather unclear to me


Project Communications Management
Key elements of minutes of the meeting that should always be included are, actions agreed (what will be done), action leads (who will do it), deadline (when it will be done by). Other useful information that may be helpful to include is the context for the actions and points of concern raised during the meeting.

PMI Code Of Ethic | 29 Jul 2020

Tags: #PMICodeOfEthic

Transcript
Dev: Boss, the project status is not looking good. We are behind schedule and will need an extension

Boss: What? This is not good news at all. May I know the reasons for this?

Boss: Why is the project delayed and not going as planned?

Dev: I am sorry, the internet connection seems bad. I cannot hear you.

(Pretends to show a face which seems frozen)

Boss: Why is the project delayed and not going as planned?

Boss: Dev, maybe you do not have the answer to justify. But don't pretend as if your screen has frozen. Next time, please switch off the fan if you want to use this ruse.

PMI Code Of Ethic
Honesty, responsibility, respect, and fairness are the values that drive ethical conduct for the project management profession. PMI's Code Of Ethics and Professional Conduct applies those values to the real-life practice of project management, where the best outcome is the most ethical one

Disciplined Agile (DA) Toolkit | 23 Jul 2020

Tags: #DisciplinedAgile(DA)Toolkit

Transcript
Dev: Boss, we should adopt this agile project management framework which everyone has been using.

Boss: Why, Dev?

Boss: Oh, yeah! Also, it will give you and your team an excuse for not getting it right the first time!

Boss: It allows the team to fail often and fail fast.

Disciplined Agile (DA) Toolkit
Failing fast is fine, but succeeding early is better. Disciplined Agile makes navigating a wealth of knowledge simple so you can identify solutions sooner. We call this guided continuous improvement.

Project Resource Management | 16 Jul 2020

Tags: #ProjectResourceManagement

Transcript
Dev: Hey, Maya, just called to check on your well-being, since you called in sick yesterday. Hope the symptoms are nothing to worry about.

Maya: Thank you, Dev, for your concern. Nothing to worry..

Maya: I googled my symptoms are apparently, I just need a long break!

Project Resource Management
Shifting to remote work in the wake of the lockdown has made people anxious and also a little disconnected. It is important to be cognizant and realistic in terms of what the team members can deliver to avoid overload and burnout, especially in current times.

Project Resource Management | 08 Jul 2020

Tags: #ProjectResourceManagement

Transcript
Boss: Maya, why haven't you worked on the file yet? What's taking you so long?

Maya(Thinking): I wish my boss could understand that this lockdown is not only making me work from home but work for home, too!

Project Resource Management
For business leaders, learning and practicing collaborative leadership skills is essential amid the current crisis. Practice emotional intelligence and empathy - it will go a long way in keeping virtual teams connected and productive during this transitional period.

PMI Code of Ethics | 01 Jul 2020

Tags: #PMICodeofEthics

Transcript
Boss: Maya, you are late again for the meeting. You missed some important updates earlier in the call.

Boss: So which excuse have you got for me this time...hmm?

Maya(Thinking): Think! Think! Maya, you need to save your skin again.

Maya: Well, I was going to be very much on time for this meeting but...

Maya: ...on my way to the desk, I stepped on Lego pieces strewn on the floor by my kid and I hurt my foot.

Maya: I had to hobble my way to reach here.

Boss: No Comments!

PMI Code of Ethics
Any choice we make is always associated with several ethical risks. But this should not dissuade us from making hard choices like accepting mistakes and telling the truth. Honesty. Responsibility. Respect. Fairness, are the values that drive ethical behavior for the project management profession, as reflected in the PMI Code of Ethics and Professional Conduct.

Project Communications Management | 24 Jun 2020

Tags: #ProjectCommunicationsManagement

Transcript
During a video call..

Dev: Sam had promised that this client pitch presentation would be of few slides and on point.

Dev: But its turning out to be a long drawn ramble...

Dev: I hope the client is not losing his patience...

Dev: ...because he is a no-nonsense guy and stickler for time.

Dev: How I wish this virtual meeting app had a feature to play "Wrap it up" music as a cue like they do at the Oscars.

Project Communications Management
A large majority of a project manager's time is spent on communications throughout all project phases. Meetings being one of them. Meetings can be a waste of time unless they are properly planned, begun on time, have clear objectives, kept on track, conducted with respect for all participants, and items acted on and ended on time.

Project Communications Management | 17 Jun 2020

Tags: #ProjectCommunicationsManagement

Transcript
Virtual meeting in progress

10-10.05 Waiting for the host to start the meeting

10.06 The group starts discussing how it is difficult balancing official and domestic duties

10.10 Someone in the group discovers a new feature of virtual background option and everyone gets excited

Harry: This is Lit!

Maya: wow!!

Team Member: Awesome!!

10.12 - 10.15 The Host is struggling with the audio

Dev: I guess some problem with my audio

Harry: Hey! Dev is finally online But I can hardly hear him

Maya: His voice is cracking

10.16 - 10.30 And Finally the meeting happens

Dev: Ok Team Let's begin the meeting

Maya (Thinking): Just a few minutes left for the meeting to end

Team member: Is he kidding?

Project Communications Management
Virtual meeting also need preparation. This does not just mean setting up the technology, but making clear the purpose of the meeting, the objectives which need to be achieved by the end of the meeting; a timed agenda; and finally, how actions will be documented and followed up after the meeting.

PMI Code of Ethics | 11 Jun 2020

Tags: #PMICodeofEthics

Transcript
(Throwback) Day 2 of working from home

Boss: Dev, you were late for our client meeting today by almost half an hour.

Boss: You were to set the context for our presentation.

Dev: Sorry for being late, Boss! I got stuck in traffic. It was terrible.

Boss: It was a virtual meeting, Dev. And by the way, we are all working from home since yesterday.

Dev: Oops! I forgot that I could not use that excuse anymore.

PMI Code of Ethics
Honesty. Responsibility. Respect. Fairness. Those are the values that drive ethical behavior for the project management profession, as reflected in the PMI Code of Ethics and Professional Conduct. Project managers face decisions and moral dilemmas every day. Ethics is the discipline of "how to do it best."

Leadership v/s Micromanagement | 03 Jun 2020

Tags: #Leadershipv/sMicromanagement

Transcript
Boss: Finally, there's my lovely team waiting for me. I am sure, they must have missed me and my presence terribly in the past two months.

Team: Not sure if I am feeling stifled and suffocated because of this protective gear or someone's presence. Somehow work from home felt more liberating!

Leadership v/s Micromanagement
Micromanagement is not only frustrating for the project team members but also completely undermines their authority. Every relationship demands respect, so it is important to establish appropriate and productive relationships with your team.

Project Manager's Soft Skills | 28 May 2020

Tags: #Project Manager's Soft Skills

Transcript
Boss: Dev, please inform the team that we are now allowed to work from the office with only 50% of staff strength since we are located in the Green Zone.

A few days later in office..

Boss: Dev, in case you have forgotten, we are no longer working from home. These are office premises so please maintain office decorum.

Project Manager's Soft Skills
Effective project management is as much about demonstrating appropriate behaviors as it is about applying project management skills. In today's times, it is more than essential that behavior, emotions, and culture be well understood by project managers.

PMI Code Of Ethics | 20 May 2020

Tags: #PMICodeofEthics

Transcript
Dev: Harry! It's the virtual town hall meeting that's going on and you don't seem to be online!

Dev: Boss is asking for you. He is asking for you. He has some important announcement to make to the team

Harry: I was so looking forward to attending this meeting, Dev. Unfortunately, my cable connection is not working since morning. No TV. No Internet.

PMI Code Of Ethics
Honesty, responsibility, respect, and fairness are the values that drive ethical conduct for the project management profession. PMI's Code of Ethics and Professional Conduct applies those values to the real-life practice of project management, where the best outcome is the most ethical one.

Project Communication Management | 13 May 2020

Tags: #ProjectCommunicationsManagement

Transcript
Boss: Harry, I understand we all have been working from home. But make sure for tomorrow’s client meeting you are dressed as you would in the office conference room.

Next day, before the start of the client meeting

Boss: This is so much better, Harry. It conveys a sense of professionalism

Project Communication Management
Dressing appropriately, especially for giving a presentation or directing a virtual meeting helps to stay focused and in "work" mode. Whether we like it or not, our appearance says a lot about us before we've even had a chance to speak.

Project Communication Management | 06 May 2020

Tags: #ProjectCommunicationsManagement

Transcript
Harry's Wife: Honey, our geyser faucet is leaking. We have to do something immediately.

Harry: In case you have forgotten, I am telecommuting. Please do not distract with home chores, I have to submit something important.

Harry's Wife: If we do not attend to it right now, we will be in hot water.

Harry: Huh!

Later in the day...

Maya: Hi Harry, are we ready with that presentation? We have the client demo in some time.

Harry: Sorry, Maya. I am just about finishing it.

Harry: I got delayed as there was a personal task that needed attention...

Maya: But you promised that it will get done as soon as possible.

Harry: ...yes I agree. But if I had not attended to this issue I would have been in deep water.

Maya(Thinking): Why am I getting a sinking feeling suddenly?

Project Communication Management
Communications management is one of the fundamental roles of the project manager. Project managers need to effectively plan and manage communications so that all stakeholders are updated regularly about project status to avoid giving surprises.

Disciplined Agile (DA) Toolkit | 29 Apr 2020

Tags: #DisciplinedAgile(DA)Toolkit

Transcript
Dev: Hello Team! I hope you all are doing fine and managing well on your personal and professional front.

Maya: Dev, all ok though stressed on managing the work-life balance.

Dev: I can understand. Ever since we got forced into this situation of remote working, there has been a decline in productivity...

Dev: ...so as an agile team, I want to know from all, how do you plan to embrace the change and identify new ways of working.

Team(member): Dev, I guess I have been proactive on that front. I have been watching a lot of videos on how to be more effective as an agilist.


Disciplined Agile (DA) Toolkit
Agilists should look at exploring DA toolkit as it harnesses a world of Agile practices to guide you to the best way of working for your team or organization leading to increased productivity.

Project Resource Management | 22 Apr 2020

Tags: #ProjectResourceManagement

Transcript
Dev: Hello Team. if you remember, boss had made it a mandate to take up short online courses and upgrade our skills so that we could get something to the table after this lockdown...
Need a quick update on that from you all

Let's begin with Swami, What have you been learning oflate?

Swami: I have taken up this online course to hone my communication skills so that it would help me with my client calls

Maya: I am doing a short course on Internet of Things so that I am prepped up for all our forthcoming projects which are mostly going to be based on that!

Team member: Sorry team, got a bit late to join this call as my online baking class went on a bit longer today...
so Dev, what's the agenda for this quick call?

Dev(Thinking): Never mind, we kind of got the picture of what exactly you may get to the table after this lockdown...

Project Resource Management
Upgrade your skills and make the most of this time...

Project Resource Management | 15 Apr 2020

Tags: #ProjectResourceManagement

Transcript
Dev: Hey Team, Boss has requested for a quick synch-up call with him in an hour's time.

Team: Oh no again!?

Maya: What! We are practically meeting him 2 to 3 times a day. What is this call for now?

Dev: Now that we have been working from home since the past few weeks he is perhaps missing micro-managing us. This is his way of keeping tabs.

Maya: Can someone please let him know that social-distancing is the buzz word in today's times?

Project Resource Management
Micromanagement is the ultimate controlling management style. It is not only frustrating for the project team members but also completely undermines their authority. Even while managing virtual teams, it is important to establish appropriate and productive relationships with team members.

Project Communication Management | 08 Apr 2020

Tags: #ProjectCommunicationsManagement

Transcript
Boss: Dev, I have an unscheduled call in an hour with our project sponsor. Please coordinate and collect the latest updates on project status.

One hour later...

Boss: Dev, I have not yet received the project updates. My call is about to start.

Dev: I have it almost ready, Boss.

Dev: Then what are you waiting for? This pandemic to blow over!

Dev: The team members have shared updates through different communication platforms. I am just collating it.

Boss: Hope to get it before this lockdown gets over!

Project Communication Management
It is effective if one keeps all the team/client interactions on one platform. The advantage is there will be reduced dependency, information exchange will be streamlined plus anyone can step up to take additional responsibility if the situation demands so.

Project Communication Management | 01 Apr 2020

Tags: #ProjectCommunicationsManagement

Transcript
Dev: Hello Team. We are already in the second week of lockdown. Hope all is well. Let's begin with the weekly updates from Swami.

Dev: Swami, did you manage to collect the requirements for our project from our new client?

Swami: Dev, the call started off with all of us struggling to get our online web conferencing tools to work.

Swami: Finally, when it was all in place I thought it would be polite to lend an empathetic ear to the client's woes in the current difficult times...

Swami: Keeping aside the polite requirements, did you manage to collect the requirements for our project?

Swami: Well, I hope I got them right. The client team members were on speakerphones with bad acoustics.

Swami: Also, their accent was difficult to decipher with all that background noise and echo at their end.

Dev(Thinking): This update is not sounding good to my ears. But given the fluid and unprecedented situations we are in, it is truly a time to play it by ear.

Project Communication Management
Significant portion of a project manager's time is spent in communicating with stakeholders, what is going to be done. For clear and effective communications, one needs to consider all factors like different realities, the space, the communication takes place in, verbal/non-verbal messages, etc.

Business Continuity planning | 25 Mar 2020

Tags: #BusinessContinuityplanning

Transcript
Dev: Hell Customer Service, I need urgent technical support for this new project. I was put on hold for 30 mins, someone came on call for a few seconds and then kept me on hold again for 30 mins.

Dev: In this Covid 19 crisis situation, can someone throw some light and solve my issue or is it light-years away?

Customer Care: Thank you for your patience so far, Sir. We are understaffed and also inundated with calls right now, please bear with us.

(on-hold music continues)

Business Continuity planning
During times of crisis, business continuity planning becomes critical as it factors in contingencies for mission-critical resources, those whose failure would have a great business impact, and those that have a high probability of failure.

Project Risk Management | 18 Mar 2020

Tags: #ProjectRiskManagement

Transcript
Maya: Hello team, how has been week two of working from home?

Maya: I hope all is well on the health front with you and your family..

Swami: Maya, personal health is fine but not sure I can say the same for our project health.

Maya: What happened Swami?

Swami: This virus crisis has forced me to join newly formed project teams pulling me in multiple directions. My hands are full at the moment to tackle our project.

Maya(Thinking): Just when this virus situation demands us to go "hands-free", my team members have their hands full.

Project Risk Management
In these volatile times, many of our team members are likely to be pulled in multiple directions. To minimize the impact, we need to identify which skills will be scarce in the team or how to access capacity from outside. And apply a streamlined risk management process to predict the uncertainties in the projects.

Project Communication Management | 11 Mar 2020

Tags: #ProjectCommunicationsManagement

Transcript
Dev: Hello Team, hope all well with you. It's been a week since we have been working from home because of this virus that's posing a health hazard around the world.

Dev: Let's begin the call to discuss our project status. Swami, let's start with you. Can you share your updates on the tasks assigned to you in the last call?

Swami: Dev, I need more clarity and time on those tasks. I got pulled into multiple last-minute calls in the past week due to this new situation.

Dev: Huh, what about you Jay?

Jay: Dev, was I even assigned any task to be completed this week? Not sure.

Dev(thinking): Looks like this new temporary policy of working remotely is more difficult to handle than this virus issue.

Most of them don't have an understanding of what they are supposed to do.

Project Communication Management
The move to remote working is a great opportunity for a project team to revisit the fundamentals so as to ensure everyone understands the team objectives, their specific roles, and how each team member contributes to the final results. Leaders need to clarify the goals of each member to stay focused on crucial tasks.

Leadership v/s Micromanagement | 04 Mar 2020

Tags: #Leadershipv/sMicromanagement

Transcript
Boss: Hey Team! I have got some news to share. I am sure you will rejoice after hearing the news!

Team (thinking): Yippee! Finally, he has put in his papers. Time to celebrate

Boss: I had sent my nomination for, "Thought Leader of the Year" award. And the management has accepted my nomination in the shortlist.

Dev: I hope the management has second thoughts about the decision.

Swami: Maybe "thought leader" as he keeps thinking about how best he can micro-manage us. Hee hee!

Leadership v/s Micromanagement
Micromanagement is the ultimate controlling management style. It is not only frustrating for the project team members but also completely undermines their authority. Every relationship demands respect, so it is important to establish appropriate and productive relationships with your team.

Project Procurement Management | 26 Feb 2020

Tags: #ProjectProcurementManagement

Transcript
Dev: Boss, we just received the software application that we had ordered from this new vendor.

Boss: That’s great news! Now get started with your project without wasting a minute.

Dev: But Boss, the bad news is that the software is crashing frequently. In spite of the specifications provided, the software is not compatible with the hardware.

Boss: Oh is it? Why don’t you call them and check? Besides the lowest price, they claimed they had good after-sales services.

Dev: I have been trying several times since the last two days but no solution in sight. I am just being pushed from pillar to post.

Boss: Be patient, Dev. Good things take time.

Dev (thinking): Oh yeah, and so will this project.

Project Procurement Management
The single greatest decision on many projects is selecting a vendor to provide software or services. Sometimes, the method used for soliciting, evaluating and negotiating with vendors, are not done “according to the book” which is when the results of the decisions made are most likely to result in problems during project execution.

Project Resource Management | 19 Feb 2020

Tags: #ProjectResourceManagement

Transcript
Boss: So Dev, how many projects are you having on your plate?

Dev: Well, there are....

Boss: Oh! never mind. There is one new project coming your way. Its a small project and you got two months to deliver it!

Dev: err... but Boss...I....

Dev (thinking): huh!

Boss: Is it just a coincidence that your annual performance review is also due in another two months?

Dev: Ok, Boss! What is this project all about?

Boss (thinking): Wow! That was way easier than I had imagined.

Project Resource Management
Many times, project managers are given more projects than they can handle. Some of the more experienced project managers may push back, telling management that all efforts cannot be achieved. However, many project managers do not do so. The top management needs to take cognizance of the same.

Project Resource Management | 12 Feb 2020

Tags: #Project Resource Management

Transcript
Dev: Boss, workload has doubled but we haven’t received a raise for a long time that justifies our hard work and dedication.

Boss: Don’t be motivated by money. Money doesn’t buy anyone happiness. Let me tell you that!

Dev: Boss, if there is no raise this year, most of the committed project managers will start looking around for better opportunities for sure.

Boss: In which case they have saved me the trouble...

Dev: Huh!

Boss: ...the company is anyway planning to reduce the headcount of the project managers and other high salaried team members

Dev(Thinking): Oh no!

Project Resource Management
There are broadly four types of techniques for motivating team members, techniques that include optimizing human energy, enabling autonomy, providing feedback, and providing reward and recognition. The ability to influence and motivate others is an important skill that a leader must learn to master.

Project Management Technology Quotient | 05 Feb 2020

Tags: #ProjectManagementTechnologyQuotient

Transcript
Boss: So Dev, what did you want to talk to me about so urgently?

Dev: I have been reading articles on disruptive technologies and understood how AI is set to take over routing project management functions. It's time we reskill the team on new technologies.

Dev: This way it will allow project managers to focus on social and creative skills, update domain knowledge, and skills where manual intervention may be needed.

Boss: Dev, you and your team are getting lazier by the day. We need to first fix your mindset, forget knowing more about disruptive technologies.

Dev (thinking): I am wondering how to disrupt his conventional mindset.

Project Management Technology Quotient
Understanding the potential uses of technology is as important as understanding process improvement strategies and best practices. PMTQ skillset is the ability to adapt, manage and integrate technology based on the needs of the organization or the project at hand.

Project Risk Management | 29 Jan 2020

Tags: #ProjectRiskManagement

Transcript
Boss: Dev, are we ready for the launch of our new product this weekend?

Dev: Boss, we still have test scripts to run on it. And by the way, we have two more weeks for the launch.

Boss: Dev, we don't have time for test scripts. It's important we launch ahead of our competitors for a first-mover advantage.

But Boss...

Boss: Nothing ventured, nothing gained!

A week after the launch

Boss: Team, we need feedback on why the numbers are not moving as expected on our newly launched product.

Dev (thinking): I think we didn't venture enough to gain enough!

Project Risk Management
As organizations rush to market with new products, it's important to identify potential risks that could impact the new product launch and classify them into categories. Rate each risk based on impact and likelihood and develop a specific action plan to address high priority risks.

Project Procurement Management | 22 Jan 2020

Tags: #ProjectProcurementManagement

Transcript
Boss: Dev, I heard you have placed the order for new desktop machines with a new vendor.

Dev: Yes, Boss! That's correct.

Boss: Dev, but we already have reliable vendors on our preferred vendor's list. So why go for the new one?

Dev: Because this vendor is least expensive, plus he has committed to deliver our order in two business days. Moreover, he is not going to charge us maintenance fees in the first year.

Boss: How can we rely on him without verifying his credibility? What if he fails to meet our expectations?

Dev: Boss, the deal was too sweet not be explored. Also, I trust my gut feeling on this one.

Boss: Dev, with this sweet deal I hope we don't have to swallow a bitter pill. Forget your gut feeling, this sounds like a gutsy move.

Project Procurement Management
Project managers need to have a clear understanding of supplier capabilities. Placing high expectations on a new supplier to quickly complete a procurement deal beyond their capability can be disastrous eventually if the claims are not verified in advance.

Project Procurement Management | 15 Jan 2020

Tags: #ProjectProcurementManagement

Transcript
Boss: Dev, we are starting that new IT infrastructure project next month for our client and we need to get new database systems, servers, and desktops.

Dev: Ok, will initiate work on the procurement process.

A few weeks later...

Boss: Dev, what we have received is not up to the mark.

Dev: huh

Dev: Really! We literally juiced blood out of stone from the lowest bidder and got the best price for the products the team asked for. So what went wrong?

Boss: Exactly my point! It looks like we set our sights too low and got what we paid for.

Project Procurement management
It's a common fact that costs play a vital role in the procurement process. We often find businesses focussing on low-cost bids even when the effects are detrimental to the product's quality. In innumerable scenarios, the quality aspect gets short-changed to save cost and management underestimates the impact of quality risk.

Project Communications Management | 08 Jan 2020

Tags: #ProjectCommunicationsManagement

Transcript
Boss: Dev, we have to set up a preliminary meeting with the on-site team to go over all the project related questions and doubts before we embark on the new agile-based project.

Boss: Remember, the project is crucial and we need to kick-off immediately. So get all the doubts addressed on this call itself.

A few days later...

Boss: Hey, how was the call?

Dev: Well, the on-site team sounded zoned out and uninterested. Their communication was unclear.

Boss: What time of the day was the call scheduled?

Dev: It was at 11:30 am IST as that's the time my local team members are in office. Later, I realized my gaffe.

Boss: Dev, how could you expect our on-site team members to be "in the zone" when they sit in a completely different time zone.

Blah...blah...blah

Dev(thinking): I feel like I am in a free-fire zone now. Rather keep quiet.

Project Communications Management
With remote teams becoming the norm, a project manager's usual work-life has taken on new dimension. It has become crucial to have in place, the right tools, and procedures, and communication management strategies for creating a strong team environment and encouraging collaboration.

Common Myth about Agile | 02 Jan 2020

Tags: #CommonMythaboutAgile

Transcript
Dev: ...and the project management effort for this project will be...

Senior: Woah! Hold on Dev. We do not need a Project Manager, because it's an Agile based project and this team is self- managed and self-organized... so

Dev: But don't you think if we have a project manager...

Boss: Now, no ifs and buts, let's get started with this project at the earliest.

Just a month ahead of the deadline

Boss: Dev, we seem to have hit the brakes with project Swift. And we need your support to accelerate it.

Dev: But Boss, it was decided right at the start that there is no need of a project manager as this project was to run as per agile methodologies, isn't it?

Boss: Now are you going to get into the time-wasting, "I told you so..." drill or will you roll up your sleeves like a true project manager and lead the way?

Dev: Huh!

Common Myth about Agile
"Agile doesn't need project managers"- This is one of the most common misconceptions about managing projects in an agile environment. The truth is that agile management needs project managers, but it won't be the job of project managers to tell the team what to do or when to do it. Their role becomes more strategic and as a coach and facilitator.

Project Resource Management | 24 Dec 2019

Tags: #ProjectResourceManagement

Transcript
Appraisal interview

Boss: So Dev, tell me about your accomplishments in the last one year.

Dev: I managed to complete three crucial projects within time and budget. And importantly, I did not ask for additional resources though it was much required.

Boss: Well, it looks like your projects were not challenging enough. Hence you deserve a marginal raise this year.

Dev: And what makes you think they were not challenging?

Boss: Because you finished all your projects within time and budget and you didn’t even complain even once about anything.

Dev: Huh!

Dev(thinking): how do I tell him that though the job itself is rewarding, the salary and benefits leave a lot to be desired.

Project Resource Management
Motivation can inspire, and encourage individuals and project teams to achieve greater accomplishments. Knowing this, it is in the project leader's best interest to understand the demotivation cause in order to drive toward project success.

Project Communication Management | 18 Dec 2019

Tags: #ProjectCommunicationsManagement

Transcript
Dev: Hey Maya, our project deadline is around the corner and I have yet not received any updates from you. What's going on?

Maya: If only I can be at my desk to do that...

Dev: So cut down on the never-ending tea breaks for office gossip sessions. That will get you the required time.

Maya: Correction! Getting pulled into meetings every now and then and where I am not required is eating into my productive time

Maya: Now if you'll excuse me, I need to get back on track with this project before I get pulled into another so-called important meeting.

Project Communication Management
A large majority of a project manager's time is spent on communications throughout all project phases. Meetings being one of them. Meetings can be a waste of time unless they are properly planned, begun on time, have clear objectives, kept on track, conducted with respect for all participants, and items acted on and ended on time.

Project Requirements Management | 11 Dec 2019

Tags: #ProjectRequirementsManagement

Transcript
Dev: Are you sure you want all these features in your product? More than half of these don't align with your objectives. It's going to get complex.

Client: Remember, I am the client and I know the best! I want all these features as I want my product to be comprehensive so that it caters to all our customers. It will be a piece of cake, really!

Dev(thinking): I worry that this cake will not be worth the candle.

Project Requirements Management
Collecting requirements for a project is a very vital part. This process forms the basis for project scope definition. This process contributes to the success or failure of a project. It's all about managing stakeholder needs & requirements to meet project objectives.

Project Requirements Management | 04 Dec 2019

Tags: #ProjectRequirementsManagement

Transcript
Dev: Swami, on today's call for gathering the requirements I want you to take charge as I will not be able to join the call.

Dev: Make sure you gather all the possible requirements needed. Getting the client on a long call is rare. He is a busy person, you see.

Swami: Got it!

Next Day...

Dev: Swami, how did the call go?

Swami: Quite productive. I started with small talk on hobbies to warm up the conversation and we realized we both share a common interest... Golf!

Swami: This call was a perfect tee off! But by the time we came around to discuss the requirements, we had run out of time. Don't worry, we plan to meet for a round of golf soon. We will continue the discussion over there.

Dev(thinking): This performance does not even deserve a golf clap.

Swami: Slurrrrrp!!

Project Requirements Management
For requirements gathering, the project manager needs to identify a resource that has facilitation skills, technical skills, domain skills, and listening skills, etc. Collecting requirements for a project is a very vital part. Collect requirements process helps to define project scope during scope management.

Importance of Leadership Skills in Managing Projects | 28 Nov 2019

Tags: #ImportanceofLeadershipSkillsinManagingProjects

Transcript
Boss: Hey Dev! There is this new challenging project coming up for you!

Dev: I so know how challenging it could be!

Boss: ...with minimum budget, limited resources and tight deadline. So what do you think??

Dev: FAILURE!!

Boss: Dev, remember one thing in life. Optimism is the key to success! So be positive and success will follow you!

Dev: Ok so then let me put it this way! With minimum budget, limited resources and tight deadline, this project is positively, surely & assuredly going to be a BIG FAILURE

Importance of Leadership Skills in Managing Projects
Unreasonable bosses give demanding deadlines as they may not be in tune with the number of hours it takes to achieve the objectives or they may not bother to find out in advance what's reasonable. Also they may be ignorant about the tools or information you may need to accomplish your assignments.

Project Schedule Management | 20 Nov 2019

Tags: #ProjectScheduleManagement

Transcript
Boss: Hey Dev, why is this project lagging behind schedule?

Dev: That's because every time I focus on it you approach me with tasks that don't concern me at all.

Boss: Please explain.

Dev: You make me attend meetings on your behalf. You make me write codes for your personal projects. You make me...

Boss: Dev, it's all about managing your priorities. I will mentor you on that. Come to me.

Dev: Oh no! I will definitely schedule that as the last item on my priority list.

Project Schedule Management
Prioritization is organizing tasks in terms of importance relative to one another. A project manager deals with contending priorities on a daily basis. All projects, more so large, complex projects - need clear priorities as it affects the success of the project, the engagement with the team, and role of project leader.

Project Resource Management | 13 Nov 2019

Tags: #ProjectResourceManagement

Transcript
Boss: Hey Dev, congrats to you and your team for completing the project ahead of schedule. So sorry that I could not be around to mentor the team as I was traveling extensively.

Dev: And I thank god for that. How do you think we could finish the project on time?

Boss: Dev, did I just hear a whistle from you?

Dev: No Boss, it's just the magic of good news which is music to your ears.

Project Resource Management
Micromanagement is the ultimate controlling management style. It is not only frustrating for the project manager but also completely undermines their authority. Every relationship demands respect, so it is important to establish appropriate and productive relationships with your manager.

Project Communication Management | 06 Nov 2019

Tags: #ProjectCommunicationsManagement

Transcript
Dev: Thank you for joining the meeting. We are here to identify the root cause for the slow progress on our current project.

Dev: Jay, you go first. What do you think is the reason?

Jay: Maya doesn't respond to any of my emails even though they are marked as highest priority.

Maya: All emails from Jay are marked as the highest priority. Moreover, they are too long without any breaks. It's hard to figure out the crux of email.

Sounds from the Meeting Room..
All because of you!
Not me, but you!
Your fault!
Blah.. Blah.. Blah..

Dev: Woah! now if we are done with your blame game session, can we spare some time to put the game face on and find some solutions?

Project Communication Management
Communication is a vital element of a well-managed project. To communicate effectively, project team members must have a good understanding of the communications process. Based on stakeholder analysis, the project manager and the project team can determine the communications that are needed.

Project Communication Management | 30 Oct 2019

Tags: #ProjectCommunicationsManagement

Transcript
Boss: Dev, I just had a call with our client and he has asked for some minor changes in the product features.

Dev: And what did you say?

Boss: Told him that with Dev around, they would be done in jiffy!

Dev: What!!! But Boss, I am going outstation for my Diwali holidays and had already given you the heads up on that a month ago.

Boss: Work smarter and not harder so that you can complete the scope changes and also go for your vacation

Dev: hmmm... ok. What are the changes? Can you share the document?

Boss: There is no document. But, this is what I remember. Please make notes....blah, blah, blah, blah....

Dev: huh!

Boss: I hope this has helped throw light on what you need to do.

Dev (thinking): In spite of the upcoming Diwali festival I cannot see any light at the end of the tunnel for this project.

Project Communication Management
Significant portion of a project manager's time is spent in communicating with stakeholders, what is going to be done. For clear and effective communications one needs to consider all factors like different realities, the space the communication takes place in, verbal/non-verbal messages, etc.

Project Resource management | 23 Oct 2019

Tags: #ProjectResourceManagement

Transcript
Dev: I want to take this project management certification & training. Going by the new projects that we are doing, this will surely help us to run the projects better.

Boss: Whoa, no way!!

Dev: Why Boss?

Boss: If I pay for your training and certification today, tomorrow you will use this knowledge to get a better job

Dev: Huh

Boss: In the current times, be happy you are getting to work on exciting projects

Dev: huh!

Boss: But if you are still motivated then I suggest you pay for it from your pocket.

Dev (thinking): Forget tomorrow, if I can get a job, I will leave this organisation today itself

Project Resource management
Training and certifications are important techniques for developing project teams. They help to improve skills and competencies, and employee motivation, reduces staff turnover rates, and improves overall project performance.

Project Resource Management | 17 Oct 2019

Tags: #ProjectResourceManagement

Transcript
Maya: Boss, I heard that the new hire is getting paid more than me though he has less experience and qualifications. Why, Boss?

Boss: Well Maya, to cut the long story short, the recent studies say that tall people are more intelligent compared to short people. And...

Maya: In spite of my short height it seems like I have hit the ceiling...the glass ceiling!

Boss: Maya, stop grumbling. If you want equal pay then work your way to the top the smarter way.

A few weeks later...

Dev: Hey Maya, what's with the new hairstyle and high heels.

Maya: I am just trying to stand tall in spite of the adversities around me.

Project Resource Management
A project leader needs to use emotional intelligence to increase motivation by identifying, assessing, and controlling sentiments of team members, anticipating their actions and acknowledging their concerns. It helps to improve the morale and confidence of the team members.

Project Scope Management | 10 Oct 2019

Tags: #ProjectScopeManagement

Transcript
Dev: Boss, our new product design is ready for release.

Dev: I designed it with all the features which the client had asked for and also those 'few extra' features that got plied on, along the way.

Dev: With all the scope changes, I am sorry to say that the new product design is ready but looks like a picture of complexity when it should be simple.

Boss: We cannot release this complex product design in its current form. Dev, how about adding a few features to make it "easy to understand'?

Dev (thinking): Oh no! Somehow I am getting that same creepy feeling again.

Project Scope Management
Project scope creep is one of the most devious problems commonly faced by project managers. To avoid it, a clear and well-managed scope is a key element to successful projects. If the product scope and its requirements are not clear and specific, it is a breeding ground for scope creep.

Project Resource Management | 03 Oct 2019

Tags: #ProjectResourceManagement

Transcript
Dev: Swami, I am getting a lot of complaints about you not being a team player. Your toxic negativity is decreasing the team's effectiveness and it's output. Do you have anything to say on this for justification!

Swami: All I want to say is that my fellow team members are experiencing illusions caused by my inordinate wisdom and their limited competence. And thus, I rest my case here!

Dev: eh!!

Project Resource Management
Clashes and incompatibilities amongst team members is often a challenge for project managers to deal with. The project manager has an important role in molding this group of individuals into a focused, coordinated, high-performance team.

Project Stakeholder Management | 25 Sep 2019

Tags: #ProjectStakeholderManagement

Transcript
Boss: Dev, why haven't you started with our new project yet?

Dev: That's because I haven’t yet got a buy-in on the proposal from one of our key stakeholders who is apparently vacationing!

Boss: You get started with this project anyways or else we may lose out on our time.

Dev: That stakeholder buy-in is very important. What if the stakeholder asks for a major change!... All our efforts will go waste!

Boss: Remember Dev, change is the only constant. So learn to embrace it and now, hit the ground running!

Dev (thinking): I have learnt to embrace the changes long back now is the time to learn to embrace the storms in this project... Someone, please wish me luck!

Project Stakeholder Management
One of the main reasons projects fail is because the deliverables were not what the stakeholders wanted or did not meet their needs. Hence, engaging stakeholders during and especially at the beginning of the project is extremely important as it will help reduce and uncover risks and increase their "buy-in".

Common Myth About Agile | 18 Sep 2019

Tags: #CommonMythAboutAgile

Transcript
Boss: Tina, as you are aware, Hari quit last week and you have been hired to take over his project.

Tina: Yes, I understand. May I see the project documentation for reference to begin with?

Boss: There is no project documentation created as this project is being executed as per agile methodologies to avoid all such bureaucratic hassles. Isn't that a wise move?

Tina (thinking): I have doubts about whether joining this organization was a wise move or not.

Common Myth About Agile
It's a general misconception that Agile means no or less documentation. Documentation in project management is critical as it lays the foundation for quality, traceability, and history not just for the individual document but even adds value to organizational process assets.

Common Myth about Agile | 11 Sep 2019

Tags: #CommonMythaboutAgile

Transcript
Maya: Boss, I am going on maternity leave from next month. We haven't yet found a project manager to fill in for my role. I am a little anxious.

Maya: I checked with Jack but he is also not available.

Boss: No problem, I will check with Dev and request him to take over..

A few minutes later...

Dev: Boss, there's no way I can take over this project. I am already up to my neck with multiple projects.

Later in the day...

Boss: Maya, we do not have any project managers available to take up this project. How about switching this project to an agile mode. That way there is no project manager required on this project.

Boss: Isn't that quick thinking which you guys sorely lack!

Common Myth about Agile
"Agile doesn't need project managers" - This is one of the most common misconceptions about managing projects in an agile environment.

The truth is that agile management needs project managers, but it won't be the job of project managers to tell the team what to do or when to do it. Their role becomes more strategic and as a coach and facilitator.

Project Management using Agile Methodologies | 05 Sep 2019

Tags: #ProjectManagementusingAgileMethodologies

Transcript
Boss: Team, I have an important announcement.

Dev (thinking): Hope we are not being fired.

Boss: Henceforth, we are going to use agile principles to manage all our projects.

Dev: Experts have said time and again that the nature and characteristics of the project must...

Dev: ...dictate the type of project management approach. As there can't be "one size - fits all" approach to managing projects.

Boss: Dev, don't worry. That's sorted. I have bought multiple copies of the book - Being Agile for Dummies. It is written by an expert.

Boss: The team can soak all knowledge on agile project management and get cracking.

Dev (thinking): I wish he understood that "going by the book" will not help us manage the projects the agile way.

Project Management using Agile Methodologies
When applied, agile principles save time and expedite teamwork on projects. However, it is not something that can be understood by reading a book. Also, it is not the answer to all project management problems.

Project Resource Management | 28 Aug 2019

Tags: #ProjectResourceManagement

Transcript
Dev: Boss, you must have noticed that I have been working round the clock for the past few months on Project Harmony and...

Dev: it has ironically created disharmony in my life. I need some time-off badly.

Dev: I am already having health issues due to sleep deprivation and I don't want you to face awkward situations in case anything untoward happens to me.

Boss(Thinking): Oh no!

Boss: Woah, hold on young man! We totally appreciate your hard work. Why don't you take a week's leave, take some good rest and come back with recharged batteries?

Dev(Thinking): Looks like Boss could not handle the fizz. And all I had to do was to lift the lid on my bottled-up feelings to get that much-deserved break.

Project Resource Management
Work-life balance though elusive in today's times is not an unrealistic objective. Project leaders overseeing projects should not only track project progress but also monitor the well-being of those managing projects. Because work-life balance is crucial not just for the manager herself but also for everything she is responsible for.

Project Resource Management | 21 Aug 2019

Tags: #ProjectResourceManagement

Transcript
Dev: Boss, given the scope of the new project, I would need at least two more resources in the team.

Boss: Dev, why don't you manage this project just the way you did the last one.

Dev: Boss, the last one didn't have the same complexities and challenges associated as this one. Moreover,....

Boss: Ok fine. We will arrange two additional resources but make sure we get the desired results.

The next week...

Boss: Dev, meet your new team members. Here is Iffy and the one behind her is Bugs

Boss: Both are rookies but all excited to be part of this project. They will provide you that much needed additional support.

Dev: Boss, don't you think they are way too inexperienced for this project? I would rather not get them on board as I will spend more time handholding them.

Boss: Dev, don't you think you are getting way too demanding now.

Project Resource Management
Appropriate project staffing is crucial, yet improperly allocating resources tops the list of most common project management mistakes. Not having people with the right skills on the project can totally derail it. All the planning and best tools and technologies in the world won't overcome an insufficiency of talent and skills.

Project Resource Management | 14 Aug 2019

Tags: #ProjectResourceManagement

Transcript
Boss: Dev, there is this urgent proposal that you have to complete by tomorrow evening. It is for a big organization so we have to make it impressive.

Dev: Oh, ok!

Dev: If you need it by tomorrow evening then I would prefer to work from home tomorrow. I can focus better with less interference and distractions.

Boss: How can I let you work from home? I need to see what you are doing.

Dev: Boss, looks like you didn't get my point.

Boss: Dev, there is no time for pointless discussions. Be in office tomorrow.

Dev(Thinking): I wish he was sharp enough to get my broad hints and stopped micro managing.

Project Resource Management
Micromanaging may work in specific cases but it often misses the bigger picture. It reduces staff's morale and working memory, makes it difficult for employees to develop fresh skills, acclimatize to new situations, and proves to be a huge distraction. Eventually, it may also result in loss of good employees.

Project Resource Management | 07 Aug 2019

Tags: #ProjectResourceManagement

Transcript
Boss: Team, looking at your dedication and hard work, the management has conveyed that job well done will be rewarded.

A couple of weeks later...

Dev: Boss, my team has worked late nights and weekends to finish our project one week ahead of schedule.

Boss: Kudos! That's great, Dev. On that wonderful note, I suggest you and the team take on a couple of assignments that need to be finished by next week. I just mailed you the details.

Dev: But, Boss...you had said that job well done will be rewarded. So...

Boss: Of course, I said that job well done will be rewarded...with some more meaningful work. And I have already kept my word.

Dev(Thinking): Yes, empty words indeed that came from a forked tongue.

Project Resource Management
If a project is to succeed it must have a motivated project team. People are motivated if they feel they are valued in the organization, whether through tangible or intangible rewards.

Project Communication Management | 31 Jul 2019

Tags: #ProjectCommunicationsManagement

Transcript
Boss: Dev, I wanted a quick status update on your ongoing project. When should we sit?

Dev: How about post-lunch?

Boss: Perfect! Meet me in my cabin post lunch then!

Post Lunch Meeting...

Dev: Ok, so the status of the project is that...

Boss: Wait, just hold! Before you start let me wear my Smart Headphones.

Dev: Headphones! For what?

Boss: These are Smart Headphones which have a unique feature. They translate jargons into simple words.

Boss: So far you have been throwing technical jargons at me which do not give me a complete picture of the project and has me fooled. Now I have smartened up!

Project Communication Management
As part of the communications process, the sender is responsible for the transmission of the message ensuring the information being communicated is clear and complete and confirming the communication is correctly understood. The receiver is responsible for ensuring that the information is received in its entirety, and understood correctly and acknowledged or responded to appropriately.

Project Resource Management | 24 Jul 2019

Tags: #ProjectResourceManagement

Transcript
Boss: Hello Maya, just thought of swinging by to tell you that you are the most sincere and hard-working team member.

Boss: You are a valuable asset to this organization. Your dedication to work is exemplary.

Maya: Woah!  Boss, thank you for these praises. Somehow they are giving me a déjà vu feeling. It is also making me feel jittery, I wonder why!

Boss: That's a good sign, Maya. It's a sign that you are feeling motivated to do more work.

Maya(Thinking): Oh no, I suddenly remembered. The last time when he was heaping praises on me it came with a pile of workload soon after.

Project Resource Management
The ability to influence and motivate team members is a skill that a project leader needs to master. Sincere motivation can inspire, and encourage individuals to achieve great accomplishments. It can also create an environment that nurtures teamwork and collective initiatives to reach common goals or objectives.

Project Schedule Management | 17 Jul 2019

Tags: #ProjectScheduleManagement

Transcript
Dev: Swami, our project deadline is just a month away. Hope we are on track? I don't want any last-minute rush... Is that clear?

Swami: slurp!!

Swami: Nothing brings out the best in me like the "last-minute". Do not worry Dev, I will handle it. Things will fall in place.

Dev(Thinking): I hope things will fall in place and not fall apart!

Project Schedule Management
It is critical for a project manager to have the core skills of Project Planning, Tracking, Monitoring, and understanding of the Project Management Knowledge Areas. In a nutshell, a project manager's job is to avoid any surprises while managing projects or project stakeholders.

Project Risk Management | 10 Jul 2019

Tags: #ProjectRiskManagement

Transcript
Boss: Dev,  Here are the preliminary details of our first ever project from our client, The Government of Slackovia. Winning this big contract was a real coup for us.

Dev: But Boss, given the unstable conditions in Slackovia, don't you think it is risky to take up this project?

Boss: Bah! We have done enough risk analysis of this project. Don't over think. Let's get cracking on this prestigious project.

Two months later

Boss: Dev, how far have we progressed on the Slackovia project?

Dev: Boss, after working on weekends and even holidays, I will probably take just a couple of weeks more for completion.

Boss: Well, hmmm... Dev, I am sorry to let you know that there is piece of sad news. The country is under a coup and the client has asked us to put the project on hold till further notice.

Dev (Thinking): What? A coup! Now that really puts our project in the soup.

Project Risk Management
Risk analysis is a key practice to ensure that the least number of surprises occur while the project is in progress. By applying simple and efficient project risk management processes, one can predict the probability of its occurrence, its impact, and what can one do to minimize the impact or take advantage of the event.

Project Resource Management | 03 Jul 2019

Tags: #ProjectResourceManagement

Transcript
Dev: Kudos to the Project Placid team for its success. On that note, I would like each one of you to share the new things you learned during the course of the project.

Team thinking: Nothing new!

Swami: Did you guys learn anything new or is it just me who has this feeling?

Maya: Me too! It was more boring than the previous one.

Project Resource Management
Learning is the key to project management. And not just individual but learning of the group that integrates the project. It is observed that most of the learning happens through experience and the rest through social interactions and traditional training methods. Hence, it is important to provide the team with opportunities to learn new things through the project itself and guide them when necessary. It makes a positive difference and creates value for the stakeholders.

Project Resource Management | 26 Jun 2019

Tags: #ProjectResourceManagement

Transcript
Boss: Dev, I made you the project manager because you have been in the system for the longest time and have the necessary technical expertise. But...

Dev: Yes, but no one seems to listen to my instructions. They refuse to heed my valuable advice...

Boss: Dev, you should know how to lead and guide your team by now. Do I need to provide training for such things?

Boss: Your technical competencies should be put to good use otherwise what good are they if you cannot lead a project.

Dev (Thinking): Slowly, I am realizing that I have become the proverbial "Accidental Project Manager" about whom I always read in articles and laughed.

Project Resource Management
It is wrongly assumed that a person who has been in the organization for the longest time will have the best capabilities to lead a project. In typical project management parlance, he is called the accidental project manager. A good project manager not only needs to have the technical expertise for the position, but also leadership skills, business/strategic management skills, and formal training in project management.

Project Time Management | 19 Jun 2019

Tags: #ProjectTimeManagement

Transcript
Dev: Swami, we have our stand-up meeting in the next five minutes, where are you heading?

Swami: I know. I am heading right there.

Dev: What's with the chair? You know chairs are not allowed in our ten-minute huddle... so that we don't lose our focus.

Swami: Ha! Focus!?

Dev: Huh!

Swami: We focus more on all the problems under the sun and less on project related issues.

Swami: And is it ever a ten-minute meeting? It just goes on and on.

Swami: So I thought it is about time to bring my chair along.

Project Time Management
To make stand-up meetings more effective, use a consistent set of questions to help the team prepare in advance, ensure the meeting starts on time, keep it short and to the point, select a recurring time for the stand-up that is convenient for the team, and avoid distractions so that the meeting does not go off course.

Project Stakeholder Management | 12 Jun 2019

Tags: #ProjectStakeholderManagement

Transcript
Boss: Now that we have all the project stakeholders present here, I would like to begin the meeting with agenda points.

Boss: Huh! Dev, who is this gentleman sitting right next to me? Never seen him before.

Dev: Boss, he is... one of our...psst...psst!

Boss: Can't make out from your incoherent words. Whoever he is, we need to explain to him that he is in the wrong meeting.

Dev: But Boss, he is the...

Boss: Now don't waste everyone's time with your explanation. Do what I just told you to do.

After some time...

Boss: Sorry folks for the slight delay. Let's get on with our meeting without further delay.

Dev (Thinking): I fear that the real project delay will creep up sooner or later.

Project Stakeholder Management
A project cannot begin unless we have identified who our stakeholder are clearly. Stakeholders includes everyone i.e.  people affected by the project, or who can influence the project, or have expectations from the project. By definition, a stakeholder is not necessary the sponsor or board member only, it can also be someone unobtrusive yet an important person.

Project Communications Management | 05 Jun 2019

Tags: #ProjectCommunicationsManagement

Transcript
Boss: Thank you all for coming to this meeting at such a short notice.

Dev: Boss, is there anything really urgent to discuss today? We just had our project status meeting a few days back...what's the agenda?

Boss: Exactly! This meeting is to discuss the pointless meetings we have been having and why no work is getting done.

Dev: huh?

Boss (thinking): ...and also because I love to hear myself talk.

Dev: Talking about pointless meetings, this could have very well been a single point email!

Project Communications Management
Meetings are a critical tool throughout the lifecycle of the project. Unfortunately, they can become inefficient, ineffective, and fail to benefit the project in the required manner. For effective meetings, project managers should have clearly defined agenda, well-prepared team members, focus on topics within the scope, and effective handling of action items.

Project Communication Management | 29 May 2019

Tags: #ProjectCommunicationsManagement

Transcript
Dev (on phone): Boss, I have got a brilliant idea for our new iproject.. Do you have some time to hear me out on this?

Boss (on phone): Umm!.. uh..ok yeah! You can swing by anytime.. As you know, I have always had a open door policy!

Project discussion in Boss's cabin...

Dev: So the whole idea to execute this project in a better way is.. blah blah blah..

Boss: Ok!..hmmm! yeah!..ok..hmmm..

After the discussion...

Dev (thinking): Boss had never been such a good listener ever. I wonder what has brought about such a pleasant transformation in him?

Boss: Thank God for small mercies! My life has got sorted ever since I bought these new noise cancelling earbuds.

Project Communication Management
Since the project manager is the center of the project's information flow, listening is one of the most important responsibilities and one of the fundamentals of project management. And active listening requires being present in the moment and genuinely interested in what the other person is saying.

Choosing the right project management methodology | 22 May 2019

Tags: #ChoosingTheRightProjectManagementMethodology

Transcript
Boss: Dev, meet your new team members for the upcoming project. They have the best Agile expertise in the industry.

Dev: But Boss, we haven't yet started discussing the high-level plans for the project. How do we know we are going agile?

Boss: Dev, the management is planning to do all projects using Agile methodologies as we want to make the organization fully agile in the future.

Boss: So stop putting the spoke in the wheel of our agile journey.

Dev: huh!

Dev(Thinking): Even monkeys are known to be agile!

Choosing the right project management methodology
All approaches to project delivery have a place within highly flexible and agile organizations. Organizations need to choose their method based on project characteristics and organizational needs, as well as the ability to minimize risks, control costs, and increase value.

Rolling Wave Planning | 15 May 2019

Tags: #RollingWavePlanning

Transcript
Boss: Team, here is the entire plan for our upcoming project. What's your analysis?

Swami: Wow, this looks like an elaborate and rational plan.

Dev: Boss, when there is not much project information available is there is a need for a detailed plan for the entire project. Instead, I suggest we use Rolling Wave Planning.

Boss: Dev, you were told to analyze the plan and not over-analyze. I would rather see you rolling up your sleeves and get the project rolling.

Dev(Thinking): I somehow don't get a good feeling. Hope I am proved wrong.

Rolling Wave Planning
Rolling Wave Planning is "an iterative panning technique in which work to be accomplished in the near term is planned in details, while the work in future is planned at a higher level."

Project Resource Management | 08 May 2019

Tags: #ProjectResourceManagement

Transcript
Boss : Dev, change the color of the button from yellow to red. Move the tab slightly to the right. Add a human element on this page. By the way, why are you so behind schedule on this project?

Dev : Boss, I had taken care of on-ground realities but due to a certain hovering situation beyond my control the schedule went off-track.

Boss : Hovering?? What? Where?

Dev : Right where you are standing! my Helicopter Boss.. who else!

Project Resource Management
Micromanaging may work in specific cases but it often misses the bigger picture. It reduces staff's morale and working memory, makes it difficult for employees to develop fresh skills, acclimatize to new situations, and proves to be a huge distraction. Eventually, it may also result in loss of good employees.

Key to Project Management in Agile Environments | 30 Apr 2019

Tags: #KeytoProjectManagementinAgileEnvironments

Transcript
Dev : Here is the Minimum Viable Product (MVP) we have built for our Car Wash booking app. It has just enough features to satisfy early customers.

Boss : Dev, I think you stressed more on the "Minimum" part of MVP than the "Viable" part. As it looks right now, it seems like a complete washout.

Key to Project Management in Agile Environments
MVP is a concept that is used in project management planning in Agile environments to provide feedback for future product development which helps teams to iterate judiciously

Project Stakeholder Management | 24 Apr 2019

Tags: #ProjectStakeholderManagement

Transcript
Boss: Dev, hope you are all set for the demo for the new application we have scheduled tomorrow for our client.

Dev:  Yes boss!

Next Day...

Dev: And with this slide, I end my presentation. Please feel free to ask any clarifications.

Client: Dev, what's with the big red colored button. It seems redundant and distracting for a user. We should get it removed. And use the real estate for some other promotion.

Dev: Correction, it's not red color. It is crimson red, a trending color. As for the button, there was a bit of empty space earlier. With this element, the screen now looks brighter and better. We suggest you keep it!

Client: Project Red Alert!

Project Stakeholder Management
It is important to have a clear understanding of customer's needs, requirements, culture, business pains and then using that knowledge during project execution to avoid any possible conflicts and disagreements.

Project Schedule Management | 17 Apr 2019

Tags: #ProjectScheduleManagement

Transcript
Boss: In today's "lessons learned" meeting, I would like to hear the team's thoughts on the reasons for our project failure. Dev, what do you have to say?

Dev: My short answer is, "We should not have accepted unrealistic deadlines for a complex project like this."

Boss: Dev, are you trying to throw shade at me?

Dev: Nope! In fact, all through the project, we have seen enough through rose-colored shades. I thought it was time to throw some light on the ground realties.

Project Schedule Management
Flawed estimates mean missing deadlines and exceeding budgets. There are a number of estimation techniques to choose from viz. analogous estimating, parametric estimating, data analysis techniques, etc. Knowing the techniques and learning how to use them well is how you become better at estimating.

Project Resource Management | 10 Apr 2019

Tags: #ProjectResourceManagement

Transcript
Dev : Boss, I just read your email. You have assigned me to an under-funded project with unreasonable timelines.

Dev : And to top it all, you have assigned junior resources to work with me.

Boss : It is often said that necessity is the mother of invention, Dev.

Dev : Err ...Boss!

Boss : So instead of fussing so much, why don't you look at it as a glass half full rather than half empty!

Dev : How?

Boss : Creativity thrives best when we are constrained.

Dev : Huh!

Boss : These challenges can actually work as assets to fuel your team's creativity. And then you can use so many easily implementable techniques to overcome these constraints.

Project Resource Management
There are many techniques a project manager can use to enhance creativity or solve problems. Some of the popular ones are Brainstorming, Nominal group technique, Idea/mind mapping, Affinity diagramming, Force field analysis, Cause and effect diagramming, SWOT analysis and Root cause analysis.

Project Resource Management | 03 Apr 2019

Tags: #ProjectResourceManagement

Transcript
Dev : Boss, my team has been using an outdated collaborative tool for a long time now. It is eating into their valuable project time.

Dev : They complain that they cannot easily find the critical project documents and eventually waste time looking for project assets.

Dev : Boss, I suggest we buy this new cloud-based management tool which has received great reviews from the industry and peers. It will save the team's time on routine tasks and also will be a quick win for them.

Boss : Dev have you heard the saying, "A poor craftsman blames his tools"? My quick thought on this 'quick win' ...It is a sheer waste of money!

Dev : With his quick as a flash thinking we will surely get nowhere fast.

Project Resource Management
Quick wins are those that will stop wasting your resources and have more impact on your project with less effort. using quick wins on your project and team will get everyone motivated, increase the momentum of the project, and last but not the least will create a feel-good factor because of positive energy created from achievement.

Importance of leadership skills in managing projects | 27 Mar 2019

Tags: #Importanceofleadershipskillsinmanagingprojects

Transcript
Dev : I have been noticing that the team  spirit has been on the wane and performance is not up to the mark. Do you think I need improvement in my leadership skills? Boss, I seriously need your advice.

Boss : Dev, you need to practice servant leadership with your team members.

Dev : And what's that?

Boss : Servant leadership focusses on service to others. Servant leaders give up power and deputize others to lead. They lead with team members in mind.

Dev : Yes, I got it!

The next day...

Boss : Dev, what on earth are you doing?

Dev : I am just practicing being a servant leader ...he is a servant first, isn't he? Swami has been working hard on the project so I am helping him the best way I can.

Boss : for god's sake, we spoke about servant leadership and not servile leadership!


Importance of leadership skills in managing projects
Leadership is the decisive factor for improving chances for projects to succeed. Servant leadership focusses primarily on the growth and well being of people to which they belong. The servant leader shares power puts the needs of others first and helps people develop and perform as highly as possible.

Project Schedule Management | 20 Mar 2019

Tags: #ProjectScheduleManagement

Transcript
Dev : Boss, I know you are in a rush but wanted your quick advice on our project which may just run behind its planned schedule…

Boss : (Thinking..)

Dev : ..if we don’t take any corrective action Immediately. What do we do?

Boss : I have heard of Fast tracking and Crashing as schedule compression techniques…why don’t you try those?

Dev : But Boss, both techniques involve risks and also additional costs.

Boss : Have you come seeking my advice or tell me your “expert advice”?

Dev : Fast tracking could sidetrack the core issue and use of Crashing to compress schedule could ‘crash’ my project. What do I do?

Project Schedule Management
Both Crashing and Fast tracking are two techniques to be used as a last resort for performing schedule compression. Fast tracking involves the performance of activities in parallel, whereas Crashing involves additional resources to the project. However, there are potential increased costs and risks in both techniques that need to be taken into consideration before opting for any one of the two methods.

Collect Requirements | 14 Mar 2019

Tags: #CollectRequirements

Transcript
Boss: Team, thanks for being here on short notice. I called this kick-off meeting to start  work on our new project plan.

Dev: But Boss, Jay our lead developer for this project is on leave. His input and presence in today's meeting is much required. Could we schedule this meeting for later?

Boss: Oh! Did I miss telling you all that I will be on vacation in the wild jungles of Africa in the coming days? And contacting me would be difficult, So let's wrap up the meeting today without Jay and his inputs.

Dev: Without Jay in the meeting, he will surely be walking on the wild side even after he comes back from vacation.

Collect Requirements
Collect Requirements is an essential part of any project and project management. It is the process of determining, documenting, and managing stakeholder needs and requirements to meet objectives. The key benefit of this process is that it provides the basis for defining the product scope and project scope.

Develop Project Management Plan | 03 Mar 2019

Tags: #DevelopProjectManagementPlan

Transcript
Dev: Boss, this is the project management plan for our new project. I have outlined how the project will be executed, monitored and controlled, and closed.

Boss: The overall plan looks a little confusing. What's with the little red call-outs in between?

Dev: Oh, that's me raising the red flag. Once the plan is baselined and has to get updated due to the ever-changing project environment, a reminder that the plan can be changed only through perform Integrated Change Control process.

Develop Project Management Plan
In the plan, it is necessary to define at least the project references for scope, time, and cost, so that the project execution can be measured and compared and performance can be managed. Before the baselines are defined, the plan can be updated as many times as necessary. But once baselined, it may only be changed through the perform Integrated Change Control process.

The Role of a Project Manager | 27 Feb 2019

Tags: #TheRoleofaProjectManager

Transcript
Dev: Oh, what a week it has been. Just managed to finish my task on the inventory schedule.

Swami: What? I was also working on the same schedule.

Dev: Boss assigned me to work on this because of my technical expertise.

Swami: And Boss assigned me this as I am a smart worker.

Maya: Excuse me friends! You could be heard loud and clear outside the cafeteria! What's the bone of contention if I may ask?

Dev: Duplicacy and unwanted 'redundancies'

Maya: Now that's puzzling. Can one of you please elaborate?

Swami: Coincidently, both of us have worked on the same schedule of inventory.

Maya: Good Lord! Inventory schedule...even I was asked to work on the same.

The Role of a Project manager
One of the critical roles of a project manager involves planning and organising the resources in an effective and economical manner for e.g. RACI chart,to successfully complete projects.

Perform Integrated Change Control | 20 Feb 2019

Tags: #PerformIntegratedChangeControl

Transcript
Boss: Dev I am just coming back from the client meeting. They have proposed a few changes in the scope which have accepted.

Dev: Huh, what!

Dev: But, Boss, the scope baseline has already been finalized, any changes we make now will affect the timelines and not to mention the budget.

Boss: I am glad you were not part of this meeting.

Dev: Why do you say that?

Boss: That's because you would have downright said no to the changes. please understand that the client is important for us and he can't take no for an answer.

Dev (thinking): What about the project itself? I am going to have a lot to answer for?

Perform Integrated Change Control
Whenever a change is requested, it is advisable to identify the impact of the proposed change on the overall project. It should be done through perform Integrated Change Control which is reviewing all change requests, approving changes, and managing changes to deliverables, project documents/plan, and communication their disposition.

Project Resource Management | 13 Feb 2019

Tags: #ProjectResourceManagement

Transcript
Boss: Dev, I am assigning you to a new project on Artificial Intelligence (AI) It's a first for us hence quite crucial and prestigious as well.
Dev (thinking): Help!!

Boss: Good news is, the project is well-Funded and we have a fairly comfortable deadline to complete the project.

Dev: Boss, we do not have skilled professionals in the team to hand an AI project.
Getting the right people on board will take time as these skills are not easily available.

Boss: That's even better.
This is your chance to showcase your people and technical skills, pull off a seemingly challenging AI project and get visibility.

Dev (thinking): Forget AI skills, I wish common in people.

Project Resource Management
Appropriate project staffing is crucial, yet improperly allocating resources tops the list of most common project management mistakes. Not having people with right skills on project can totally derail it.All the planning and best tools and technologies in the world won't overcome an insufficiency of talent and skills

Project Communication Management | 06 Feb 2019

Tags: #ProjectCommunicationsManagement

Transcript
Dev: Maya, this is not what I wanted in my presentation. Didn't you read my mail properly?

Maya: I did!
But the words were beyond my comprehension. I finally gave up trying and put data as per my understanding.

Dev: why didn't you just reach out to me for clarification?

Maya: you were traveling. And I did email you and tried calling you but your automated reply said, "I am out of office. For urgent matters, Paul will assist" I am not sure who Paul is.

Project Communication Management
As part of communication Process, the sender is responsible for the transmission of the message ensuring the information being communicated is clear and complete and confirming the communication is correctly understood. The receiver is responsible for ensuring that the information is received in its entirety, and understood correctly and acknowledged or responded to appropriately.

Project Resource Management | 30 Jan 2019

Tags: #ProjectResourceManagement

Transcript
Boss: Lisa, can you suggest something to boost the motivation levels of our team members.

Lisa: I know just the right thing to do!

A couple of weeks later..

Boss: Lisa, those inspirational posters are not having the desired effect. In fact, most team members have started sleeping on the job rather than feeling motivated to work hard Any idea why?

Lisa: I think they have taken this particular poster rather seriously.

Project Resource Management
The level of motivation an individual and/or team applies to project efforts can affect all aspects of project results. Hence, a project leader should create an environment conducive to outstanding team synergy and peak individual performance.

Role of a Project Manager | 23 Jan 2019

Tags: #TheRoleofaProjectManager

Transcript
Dev: Swami, I just completed your performance review. Well, you are great at technical skills, however, you need to improve on your leadership skills. That is what is affecting the project outcomes. What do you say?

Swami: I think I will keep sharpening my technical skills to the extent that I won't need to depend on my leadership skills to improve results.
Dev: eh!!

Role of a Project Manager
While technical skills are core to project management, companies are seeking added skills in leadership and business intelligence - competencies that can support longer range strategic objectives that contribute to the bottomline.

Project Resource Management | 16 Jan 2019

Tags: #ProjectResourceManagement

Transcript
At lunchtime...

Boss: Team, sorry to interrupt you during lunch but I have some good news to share which is incidentally related to your lunch.

Dev: Lunch? Wow, I can hardly wait to hear it out!

Boss: The management has finally approved the training on digital-age skills which the project team had requested. However, it can be scheduled only during lunch hours as we cannot afford to affect our project timeline.

Dev: Why is the good news so hard to digest suddenly?

Project Resource Management
In today's increasingly complex and competitive global marketplace, companies must invest in training in competencies that can support longer-range strategic objectives that contribute to the bottom line. While doing so, the management should also ensure the project team is highly motivated to accomplish the goals of the organization.

Importance of Periodic Audits | 09 Jan 2019

Tags: #ImportanceofPeriodicAudits

Transcript
Lunch time

Swami: Just wondering where Dev is nowadays? Not seen him at lunch since the last couple of days
Dev: He is busy writing Test Cases, System and User documentation.

Swami: Let me take a guess. His project been picked up for an audit. Right?
Dev: Bull's Eye!

Importance of Periodic Audits
Periodic audits of the project management process ensure that systemic flaws are identified and fixed and the process is improved. Every aspect of the project management life cycle can introduce problems if not done properly, therefore it must be reviewed thoroughly. Project audits can help identify when a project is about to go off the course.

Project Resource Management | 01 Jan 2019

Tags: #ProjectResourceManagement

Transcript
Boss: Dev, you are the most self-reliant manager in this organization who shows initiative and readily takes ownership of your work. Hence, I am assigning you to this new prestigious project. But....

Dev: But What...Boss?

Boss: Just keep me in the loop for all the decisions and provide daily status updates. Just being the hands-on manager you see!

Dev: Correction. You mean Micro-manager!

Project Resource Management
Micromanagement is the ultimate controlling management style. It is not only frustrating for the project manager but also completely undermines their authority. Every relationship demands respect, so it is important to establish appropriate and productive relationships with your manager.

Project Scope Management | 24 Dec 2018

Tags: #ProjectScopeManagement

Transcript
Dev: Heard about your recent adventurous trip. And you did bungee jumping and stuff....Weren't you scared doing all these!

Maya: Of course not! Fear does not exist in my dictionary, you see.

Boss: Hey Maya, a quick reminder! you have a client visit this afternoon for requirements gathering. Yes the same client who keeps changing the requirements at the drop of a hat!

Maya: Now That's something I am terribly afraid of!


Project Scope Management
One of the most difficult phases of the project is gathering business requirements from stakeholders. Indecisive clients can be a huge stress. Before being baselined, requirements need to be unambiguous, complete, consistent and acceptable to key stakeholders. This ensures that the client is specific with their requirements, as well as helps to keep the project on track.

Project Communication Management | 19 Dec 2018

Tags: #ProjectCommunicationsManagement

Transcript
After the project status meeting...

Maya: Swami, don't you think the way our meetings are conducted is a complete waste of time.
Swami: Do you think so? Because I don't remember wasting my time ever in these meetings!

Maya: Wow! How come?
Swami: I work on my emails during the parts of the meeting where my presence in the room is completely inconsequential.

Project Communication Management
For meetings to be productive, set and follow a clearly defined meeting agenda, set strict time limits, and ensure that everyone is contributing and sharing their views. Also, more importantly, ensure that the right people are in attendance to accomplish the objectives.

Benefits Realization Management(BRM) | 12 Dec 2018

Tags: #BenefitsRealizationManagement(BRM)

Transcript
Maya: I am so excited. We have successfully completed our project within time and budget. Also, as per given scope.

Dev: Congrats, that's a great achievement. That would mean the project benefits also aligned with the organization's strategic goals?

Maya: Umm...well...err...Never thought about it. We have moved on to a new project already.

Benefits Realization Management(BRM)
All strategic change in an organization happens through project & program management. And organizations leave that strategy to chance if they do not focus on benefits realization. It is important to create dedicated space for dialogue among C-suite executives, business owners, & project managers right from the start of each project to secure alignment with organization's overarching strategy, assess projects, & course-correct as needed.

Project Communication Management | 05 Dec 2018

Tags: #ProjectCommunicationsManagement

Transcript
Boss: Dev, the board has decided to advance the project launch date by four weeks. But the project scope remains the same.

Dev: Oh! But Boss, why are we advancing the project deadline?

Boss: I don't know. The reason is immaterial now. You are the project leader, go figure out how to complete the project in time.

Dev: eh!!

Project Communication Management
Effective communication helps the project manager to express fears about the challenges surrounding the project. They can either negotiate for a deadline extension or request for other factors for eg. change in scope. The project manager also needs to seek adequate information from the decision makers about the deadline so that he can decipher if the deadline was born out of necessity or if it is just in a bid to drive the team into efficiency.

Project Resource Management | 28 Nov 2018

Tags: #ProjectResourceManagement

Transcript
Maya: Hey Swami, I have been reviewing your code since morning. I am just not able to crack it. Also there seem to be extra lines in the code. What are those for?

Swami: Slurp!!

Maya: huh!

Swami: Well, I have no idea why those extra code lines are in there for. I just copied Jay's code. But all I know is if I remove those lines, the whole application may crash.

Project Resource Management
While acquiring the project team, it is important to use a multi-criteria decision analysis tool to verify whether the team member has relevant experience, competencies, knowledge, skill, and abilities as required for the project.

Importance of Project Documentation | 21 Nov 2018