Project Management Fundas

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PM FUN-DAS (short for Project Management Fundamentals) is published every Wednesday. It demystifies and disseminates concepts around project management in a humorous way.

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Communicate project information & updates effectively

Tags: #Communicateprojectinformation&updateseffectively

Transcript

Client update meeting in progress

Sam: JAY, GIVEN THE CURRENT VELOCITY AND THE BANDWIDTH OF THE TEAM AND ALL THE ANTICIPATED ROADBLOCKS THERE IS A CHANCE OF SCOPE CREEP...

Jay: UNDOUBTEDLY, WE NEED TO GET OUR DUCKS IN A ROW. WE WILL CREATE SWIM LANES TO DISTINGUISH JOB SHARING AND RESPONSIBILITIES

Jay(Thinking): WAS THAT A PROJECT STATUS UPDATE OR PROJECT MANAGEMENT MUMBAI JUMBO!

Communicate project information & updates effectively
Quite often, the biggest challenge is surrounding the language used to deliver the project related information. It needs to be clear and without usage of any project management jargon. It needs to clearly convey the project status or highlight any problems/issues to the stakeholders.

Key skills of a good Project Manager

Tags: #KeyskillsofagoodProjectManager

Transcript

Boss: THIS IS NOT WHAT WE MEANT IN THE JOB DESCRIPTION WHEN WE SAID WE ARE LOOKING FOR PROJECT MANAGERS WHO CAN WEAR MAY HATS!

huh!

Key skills of a good Project Manager
A good project manager is expected to have exceptional organizational skills, including the ability to prioritize. Excellent communication skills and the ability to work well with others. Superior critical thinking capabilities and comfortable with quickly changing priorities along with a high level of adaptability and flexibility.

LEADING TEAMS

Tags: #LEADINGTEAMS

Transcript

Boss: DEV, LOOKS LIKE YOUR PROJECT IS ON TRACK AND GOING WELL. THAT'S WONDERFUL!

Dev: WELL, BOSS...NOT REALLY!

Boss: I AM LOOKING THE PROJECT DASHBOARD ROGHT NOW AND LOOKS LIKE NOTHING IS PENDING AT YOUR END. HOW IS THAT?

Dev: SUCCESSFUL DELEGATION OF TASKS IS A SIGN OF GOOD LEADERSHIP, ALL MY TASKS HAVE BEEN DELEGATED TO THE TEAM.

Boss: OH, IS IT? IN THAT CASE, YOU SHOULD ALSO DISTRIBUTE YOUR HOLIDAYS WITHIN YOUR TEAM.

HUH!

LEADING TEAMS
Leadership is not just about delegating. It is to determine critical impediments, obstacles, and blockers for the team. Prioritizing them and using networks to implement solutions to remove them. Also, reassessing continually to ensure they are being addressed.

Plan and manage the quality of products/deliverables

Tags: #Planandmanagethequalityofproducts/deliverables

Transcript

Boss: SAM, WHY IS THE APPLICATION NOT YET READY FOR DEMO? I ALSO FOUND SOME MAJOR ISSUES IN THERE.

Sam: BOSS, IT IS JUST A MATTER OF PERSPECTIVE. TRY LOOKING AT THIS APPLICATION ON A SMALLER DEVICE AND...

Sam: THOSE MAJOR ISSUES WILL AUTOMATICALLY SEEM TRIVIL. JUST GIVE IT A TRY.

Boss: HUH

Plan and manage the quality of products/deliverables
As a project manager, it is important to correctly determine the quality standard required for project deliverables, recommend options for improvement based on quality gaps and continually survey the project deliverable quality

Project Risk Management

Tags: #ProjectRiskManagement

Transcript

Boss: HARRY, THE PROJECT HAS GONE INTO THE RED. DIDN'T WE SEE THESE RISKS COMING?

Harry: BOSS, PROJECT RISKS ARE INEVITABLE.

Boss: YES HARRY, I UNDERSTAND. BUT DID WE NOT PLAN ANY RISK MITIGATION STRATEGIES?

Harry: BOSS, ACCEPTANCE IS THE KEY. I HAVE HEARD THIS SHARED BY A POPULAR FIGURE - "WISDOM IS MOVING FROM FIGHTING THE HURDLES TO EMBRACING THEM."

Project Risk Management
A project manager should have the ability to oversee risks that might come up in the future. It's impossible to predict every potential risk but with strategic planning and collecting information beforehand, project managers can develop control measures that can help them to deal with the risks more effectively.

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